6 Ways Technology Has Reshaped the Workplace

Ever wondered how MNCs work by collaborating with their thousands of employees and resources from all around the world, and that too in real time? Well it’s all because of the biggest wonder of the 21st century — technology. Technology in the workplace is like a facilitator that makes an action or process easier to keep the whole workflow smooth and on track. It has entirely reshaped the organizations by making their business processes highly integrated, and more streamlined. This is more so in case of small or medium enterprises. Run by a few people, small businesses need technology like nothing else.Workplace TechnologyFrom the ways of communication, to the methods of solution, technology has helped businesses come a long way. Businesses no longer need to take a pause in any of their task. Whatever barriers that used to be there long time back, like communication barrier, task performing barriers, management barriers, or outsourcing barriers, have long been overcome by the invention of technology. Internet, and various software and applications have made it possible for the businesses to remain focused on their goals with no or negligible disruption by the day-to-day operational procedures.Let’s see how technology is helping the businesses grow by leaps and bounds:
  1. Changing the Way Businesses Communicate:

    Technology has changed the way people used to communicate at the workplace. Communication among the employees, or management to subordinates, or management to management has become fast, instantaneous, more deliberate, collaborative, and unified. You can send emails, do text or video chat or even video conference with subordinates or superiors through social networking apps like WhatsApp, Skype, etc. With the help of technology, you no longer need to be present at your workplace every time. You can engage in other important works outside the office, and keep in touch even face-to-face with your colleagues at the office through video chats and conference.

  2. Keeping It Fully Organized:

    Technology helps in keeping the business fully organized. Systems like Project Management Software helps in building, delegating, reviewing, and assessing a task. It fixes the responsibility, accountability, efficiency, and timed delivery of tasks assigned to people. It helps improving the quality and quantity of work, and also helps in risk assessment by providing a red flag every time a task gets off track that might lead to a project failure.

  3. Making Business Operations More Productive:

    Businesses nowadays rely on business productivity software that provides many tools to overcome challenges of executing on strategy every day. It enables managers to more easily track progress during every phase of goal completion and offer immediate reinforcement or coaching to keep performance and deadlines on track. This is another example of the role of technology in improving the productivity and performance of the organizations.

  4. Helping in Cost Management:

    Every workplace has some chore tasks that need dedicated people to handle it. It needlessly keeps the costs high. This cost can also be reduced by installing SaaS tools in the workplace. Through it, we can eliminate the manual handling of a task by automating wherever possible, and focusing on integration of different tasks. Not only that, automated processes give more accurate results, and help keep every record with its date and time mentioned. This way they are easy to be recalled for any business purpose. This overall management of costs at different levels provides better profitability by reducing the cost.

  5. Keeping the Business Secure:

    Business workplace at its every level demands a great level of security for its safe running. Technology plays a vital part in doing so. It provides an end-to-end hardware and software-based data encryption so that only authorized parties are able to retrieve and read it. Finger print and facial recognition features give an added level of security to the systems at workplace.

  6. By Giving Customizing Options:

    Technology has made it possible to customize any software according to the variable business needs. Businesses are now using such software to manage their day-to-day operations. One such software that is becoming popular in the modern workplace is facility management software. Whether large or small, every business workplace has its own way of doing things for achieving their goals. For that, they need a kind of technological support that suits their style of working and the customizable software is able to provide those services.

The impact of technology in the workplace is incredible. It has changed the way traditional workplaces used to work. It’s up to the business leaders to keep up with its evolving pace in the most efficient manner.

Related article: How to Select the Right Workplace Management Solution

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.