Author: Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization's efficiency.

Tech Trends That Are Set to Disrupt the Corporate Real Estate in 2018

Real Estate

Technology is, without a doubt, the biggest disruptor in commercial real estate industry. For years, players in the real estate industry have been relying on simple data collection. However, this is not enough. Organizations need to use technology in a way that will give them a competitive edge in the marketplace.

Since the recession, disruption has been evident in the real estate industry but at a slow pace. Some players have taken problems in the industry, turn them on their head and solved them. For example, upstart companies like Walker & Dunlop are looking to disrupt the way things have always been done in the real estate industry.

Biggest Disruptors in Corporate Real Estate (CRE) in 2018

In the era of technology, what distinguishes people, product and companies is the ability to improve things in a way that puts them ahead of everyone else. Below are the most significant tech trends that will make an impact on the corporate real estate sector in 2018.

Big Data Property Management

Innovation in property management technology benefits investors, landlords, property managers and tenants. Modern property management solutions have analytics features that allow managers to track everything in just a few clicks, from rent rolls to maintenance. Investors can see real-time updates of important metrics such as vacancies, properties occupied and their locations, net income from the properties, tenants and so on.

Particular CRE property management properties are incorporating smart technology to improve efficiency and lower costs. For example, QuickFMS is a complete facility management program with capabilities such as reservation and resource manager, help desk, maintenance management, physical asset management, space management, and property, lease and tenant management.

Big data can help investors and property owners analyze different aspects of their business or property. In turn, owners can make smarter decisions regarding disposition, management or acquisition. Companies like Reonomy and Rentlytics are at the forefront of CRE big data.

Smart Learning
Commercial real estate will be significantly impacted by technology in the future. Communication between technology-driver and data products is already prominent in the healthcare industry. Smart learning approaches will transform the decision making process in the CRE industry. For example, the technology would be able to understand a person’s or company’s office space requirements and match them to available buildings.

Therefore, instead of hiring a real estate broker to survey available space in a size range, smart learning systems would look at multiple factors such as peer locations, building style, pricing, and amenities and provide a short list of options that match all preferences. This will greatly improve efficiency in the real estate process.

Millennials and gen-Z employees are driving technology changes in the CRE industry by demanding more flexible access to real estate space and amenities. These employees favor a culture that leans more towards hospitality than office space. This explains why co-working spaces are popular and successful. Co-working spaces offer companies the culture they want and the flexibility that is not readily offered by other offices space solutions.

Internet of Things (IoT)
IoT is powerful technology tool that can be utilized in property management by real estate professionals. IoT can be integrated with facilities management software to help professionals reduce operational costs, improve sustainability and lower energy consumption. CRE managers can use IoT technology to strengthen security at their facilities and keep track of their assets.

Real estate companies that use IoT have various competitive advantages, including:

  • Better property management: IoT can provide facilities managers a clear overview of their operations at any time. For example, organizations can know when their properties need unscheduled maintenance. This information can help in improving the value of the property and overall tenant satisfaction.
  • IoT can be programmed to manage various property utilities such as water, sewerage and electricity to coordinate maintenance services.

Real estate companies that fail to take the advantage of IoT will have to contend with high operational and property maintenance costs.

Blockchain Technology
Blockchain technology can improve CRE transactions. The technology provides an incorruptible digital ledger where real estate transactions can be recorded. This is beneficial for both real estate owners and investors.

Blockchain technology can help to determine the historical ownership of a property. Therefore, buyers can quickly identify any issues related to the property such as liens, taxes, past owners, value, and so on.

Blockchain technology can also be integrated with workplace management system software to enable secure transfer of money and assets. The technology can benefit commercial real estate companies in the following ways:

  • Smart contracts: Instead of using brokers or representatives that can make errors or may have nefarious intentions, companies can use blockchain technology to sign real estate contracts. Through blockchain smart contracts, all transactions are processed correctly and fund is transferred to the appropriate recipients through digital technology.
  • Fraud protection: Blockchain technology can be used to make digital certificates for properties. This will help to secure both buy and sell transactions. Blockchain technology makes it impossible to forge property ownership documents. This will solve the problem of making false real estate listings.
  • Disintermediation: Blockchain technology makes processing of real estate transactions fast and easy. The technology can retrieve important details about a property (e.g. physical attributes, building performance, occupancy, etc.) online, thereby eliminating the long evaluating processes.
  • Blockchain is still in its infancy in many industries but its benefits for the real estate market cannot be ignored.

    The above are some examples of how technology will disrupt the corporate real estate industry this year. However, these are not the only tech disruptions to expect. Other disruptions that are bound to change the real estate industry in the coming years include tech-enabled brokerages, virtual viewing, mortgage tech and property information.

    Amit Prasad

    Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.

Building Maintenance Software and Its Uses

Building Maintenance Software and Its Uses

Building management and maintenance is the most challenging task as you have to manage maintenance requests from employees, maintain a regular preventative maintenance schedule of equipment, track labor and equipment costs for each maintenance task, keep a track of work order completion and their history, prepare reports on spending and work schedules. As a building maintenance manager, your responsibility is to avoid downtime, reduce maintenance costs and ensure an efficient building operation.

Organizing the maintenance activities for each building, apartment or floor where your company is located can be quite overwhelming. Planning the tasks manually is not only time-consuming but also inefficient. Manual management has various risks such as incorrect data entries, missed scheduling, chaotic asset management, among others. There is no simple and effective way of manually tracking building maintenance activities such as routine checkups of structures, foundations and unplanned tenant issues like leaky faucets.

Whether you are running a small or large organization, there are multiple activities you will have to coordinate to keep your building operating properly and encourage a clean and safe working environment. However, there is one efficient way of planning for the maintenance activities of a building: using a building maintenance software. You can use building maintenance software to uphold the maintenance standards of your factory, plant or other types of buildings. The software is more efficient, saves on costs and improves your staff’s and customers’ happiness.

Efficient coordination of activities at the workplace is crucial to improving employee productivity. Moreover, an excellent physical environment enhances the quality of life of your staff and customers that visit the building.

Read on for an overview of the uses and benefits of building maintenance software:

Features of Building Maintenance Software

The features of a building maintenance software are important in the coordination of activities at your organization. Among the primary features of the software are:

Let’s look at how some of these features work and the impact they can have in your company:

Maintenance Management
Building maintenance software applications may have a maintenance feature, which is sometimes referred to as a work order application. Building maintenance is an important feature of facilities management software given that your employees spend most of their working time inside the buildings.

The maintenance management module allows automation of communication and processes status updates for requesters. Requests for assignment or approval can also be routed through the application. Automation improves the efficiency of the work order process by reducing the time required to receive, process and complete tasks. Staff members can submit their tasks directly to their supervisors online through the application. As a result, the time spent on meetings, emails or phone calls will significantly reduce.

Improve Communication among Teams
Using building maintenance software can improve communication between the maintenance team and your staff. This can be done through different ways, including instant online status updates and automatic email updates.

The reporting feature of the software provides the senior management with accurate visibility of the various processes of the company. Managers can request reports of the tasks their teams may be in charge of and immediately flag up problems made. Moreover, through the reports, managers can determine the workload and budget of the maintenance department through an analysis of costs and work hours.

Better Organization Planning
Building maintenance software applications also have a planning module. External challenges such as new tax regimens and compliance requirements may mean restructuring the budgets of various departments, leading to limited resources. To ensure your company stays on course to reaching its objects, it is essential to plan properly. Proper planning will enable you to come up with more accurate budgets that are based on the primary needs of your departments.

You can also use the application to schedule regular preventative maintenance, be it daily, weekly, monthly or annually. Scheduling is important to ensure your building systems are in excellent condition and work effectively. Regular preventative maintenance reduces the frequency and severity of breakdowns and increases the lifespan of the facility systems. In turn, the business will end up saving money on repairs.

Some building maintenance software programs also have features that allow assessment of the physical condition of the buildings.

Asset Management
All assets of your business, from furniture to gym equipment, computer systems to vehicles, should be tracked. Among the asset information that should be available include the departments where they are used, their location, how frequently they are used, and when they are scheduled to be repaired, maintained or replaced. Building maintenance software has asset management features that can help to ensure optimal use of the items in your business.

Through asset tracking and management, you can uncover the most efficient use of assets and deploy them in the departments where they will be most valuable. Your business can incur costs if there is no effective and accurate way of tracking assets. For example, you may end up buying new equipment for use because you did not know the business already had them. This could have been avoided through asset tracking and management.

Tracking the exact locations of the assets is also important during annual audits. Through the asset management application, you can quickly see all the assets of your business. This could be helpful in various cases, for example, you can make accurate insurance claims fast in the event of a theft or large-scale fire.

Choosing a Building Maintenance Software
The needs of your organization should guide you in determining the best building maintenance software to choose. Ideally, the software you select should offer a fully-integrated system that includes important features such as purchases, work order planning and scheduling, inventory, preventative maintenance with building task libraries, and full report systems. These are the primary features you would need to effectively manage the challenges of your operation.

The building maintenance software should also be user-friendly and fit in your form of management. The software should have powerful tools and features for automating maintenance management, create effective routines and help you to resolve issues revolving around control of your equipment.

By using the right building maintenance software, you will never miss repairing your furnace, elevator, roof or other facets of your maintenance. The software will ensure you are always on top of your building maintenance plan.

Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.

Lease Management Software and Its Features

In a nutshell, a lease management software is a program that has been specially developed to help landlords and property managers organize their rental properties, accounts, finance and tenants. The software may be designed to handle a particular or multiple aspects of property management, including buying, selling, leasing, and renting.

Lease Management Software and Its Features

The features of a software will determine its uses. The common features of property management programs such as online signing of lease agreements and full reporting help to streamline rental management.

Lease Management vs. Property Management Software
While property management software may handle various aspects related to properties, lease management programs are exclusively developed to make leasing activities more efficient. The latter software will help you get more accurate property data such as location, account and maintenance.

Lease management software also comes with various features that improve efficiency. The software is cloud-based and therefore, you will not need to install any software on your computer to use it. You can access the SaaS management software from anywhere 24/7.

Setting up a leasing management software is easy. Most of the programs have intuitive user interfaces (UI) with straight-forward navigation. The companies behind the software applications also offer adequate training and support to help you get started with them.

Important Features of Lease Management Software

Leasing software come with various important features that may be essential to you depending on the scale of your operations. The main features of the software include:

Data Management
The software makes it easy to manage various important property data. For example, you track important data such as property maintenance, lease renewal and expiry dates. Keeping track of these data is important for efficient management of your lease properties.

Operational Features
The operational features of a lease management software enable smooth operation of the activities related to your properties. Below are things you can do with the software:

  • Come with an online portal or website where you can promote your company and listings online
  • Set up unlimited user accounts for your team to remotely access the software
  • Get valuable property data
  • Share and store important documents with tenants and owners through a file library
  • Track repairs and maintenance of the properties you are managing
  • Allow tenants to pay for their leases online and track their payments

Accounting Features
Lease management programs can be integrated with your current accounting systems for easier financial management. For example, you can calculate rent based on a periodic lease, advance payments, maintenance charges, and other customer or vendor charges through the software.

Other things you can do with the software include tracking payables and receivables, bank reconciliation, tax filing, electronic funds transfer, and compliance. The financial information entered into the software will be compliant with the best accounting standards.

When using a leasing software, you will no longer need a separate accounting software to handle the financial aspects of property management.

Data Customization
You can easily customize data and accurately track the essential details through a lease management system. When entering data, you will have to provide primary information that the system will process and determine the important details that you should remember.

Any information that you enter will be updated in all the relevant fields, ensuring that you always have the most recent and most accurate data. You can also customize the data that will be shown based on your preferences.

Management and Leasing
The primary function of a lease management software is to easily help you know the state of your leased properties at any time. However, the software has many more functions than simple lease management. Other functions that the software is capable of include:

  • Document storage
  • Electronic signatures
  • Property marketing
  • Rental applications

Advanced Reports
You can easily and automatically create property management reports through the leasing software. Through the program’s advanced reporting capabilities, you can generate data such as number and location of properties available, income generated over specific timelines, list of past and present tenants, upcoming lease expiration dates, overdue or pending lease payments, among others.

The reporting capability of the program provides pertinent data about your leased property, enabling you to know where the business stands at any time.

Easy Mapping
Lease management software applications also have mapping features that help you know the location of particular properties. The mapping feature can be crucial in various situations. For example, when potential tenants want to view a property, they can easily find its location through the software.

If you are managing a few properties, you may know their locations on top of your head. However, when you are running a big operation with hundreds or thousands of properties under your management, knowing their exact locations may be impossible. The mapping feature of a lease management software will come in handy in such a case.

Data Protection
Another feature that the top lease management programs have is data protection. The software applications are secured with strong SSL encryption to keep your firm’s information safe. SSL encryption scrambles your data to prevent authorized parties from access it. Apart from SSL, the software can regularly back up your leasing data for safety. Some applications even allow you to export the data yourself and save it on your external drive or with your favorite cloud storage provider.

Most companies are developing leasing management software and deploying them on the cloud. These programs are served from secure data centers that have robust IT infrastructure and redundant fail-safe measures. Therefore, you can always be sure of accessing your leasing data through the programs from anywhere you are, as long as you have an internet connection.

Leasing software makes it easy to streamline your property management operations and meet your business goals. If you are looking to make your processes more efficient, increase productivity and improve your bottom line, it’s critical to start using a lease management software.

There are dozens of leasing management software available in the market and with different features. You should carefully consider the needs of your agency to know which software will be suitable for your operations. The above are the main features you should expect to find in the best lease management software in the market.

Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.

Top 10 Benefits of Asset Tracking Software

Benefits of Asset Tracking Software

Are you aware of the location and working condition of all your physical assets? Tracking your assets is essential for your company’s profitability and growth. From the purchase of the asset to its disposal, you should keep a track of the asset to know when you need to repair or replace it. This helps you make informed decisions about your physical inventory.

Asset tracking is the method used to track physical assets to know the location, status, and maintenance schedule of the assets. You can track your organization’s assets real time through barcode labels, GPS or RFID tags, handheld barcode scanners, and asset management software. Asset tracking helps in maximizing asset’s efficiency and minimizing the loss.

Government agencies, corporations and other large businesses track fixed assets such as cars, chairs, IT equipment and others using automated data collection systems. According to the 2005 Clause 49 of the Listing Agreement, all publicly held companies are required to track their fixed assets.

Organizations can use data collection software to streamline the task of compiling the list of fixed assets. On the other hand, enterprises and small to medium-sized businesses can use asset tracking software to capture inventory. Mobile devices can be used to scan barcode labels to get the data required. By using an asset tracker, the location and status of an asset can be confirmed to nearly 100 percent accuracy.

What Is Asset Tracking Software?

Asset tracking software helps in tracking movement of assets- IT equipment, devices or software, within an organization. It scans the entire assets to give a quantitative record and enable physical monitoring of your assets. Through the use of asset tracking software, organizations can schedule maintenance or preventive maintenance.

There are various reasons why enterprises should use asset tracking software

  1. Enables Asset Recovery and GPS Positioning
    When your organization is handling hundreds or thousands of assets, if one gets detached from a big batch, tracing it can be quite problematic. You can spend significant manpower and lose productive time looking for the asset. Even worse, your business may experience delayed productions, increased costs and a flurry of complaining customers.
    You can avoid all the aforementioned troubles by using an asset tracking software. The software can help you to know where a particular asset is at any time and its exact GPS location.
  2. Improve Customer Service
    Customers expect a positive return on investment when they sign a contract to do business with you. Among the things they expect is information about the location of their assets in real-time.
    Asset tracking software allows you to keep tabs of your customers’ assets all the time. You can also track the efficiency in which the items are moving through your internal processes and uncover opportunities for improving production.
  3. Real Time Asset Management
    By using a tracking software, you will have a picture of your business assets. You can track items as they arrive or are moved to particular locations in real-time.
    Accurate asset tracking is critical for efficient data management. Thanks to this feature, you can spot duplicate records and remove them from the system to avoid confusion. For example, you can assign assets a unique identification number to prevent your data from being compromised for example, when two or more assets share the same serial number.
  4. Increase Productivity and Reduce Labor Waste
    An asset tracking application can help you keep track of how many different items are passing through your departments. As a result, you can calculate an asset’s life cycle. If your assets are tagged with RFID tags, they can be scanned automatically as they move through different stages of the process, hence eliminating the need of having people manually scanning logging their movements.
    Using an asset tracker will free your employees from menial tasks and leave them to focus on other areas of your business that contribute timely to your bottom-line.
  5. Avoid Unnecessary Repair and Maintenance Costs
    It is crucial to track the life cycle of assets used in projects that take months or years to complete. When you have essential information about an item, for example, when it was bought, how often it’s used, and how regularly it is maintained, you can plan effectively for its replacement. Unproductive items can inhibit your operational efficiency and lead to unnecessary costs.
    You can use asset tracking software to monitor and anticipate devaluation of items, and hence replace them on time.
  6. Allows Maintenance Tracking
    Maintaining your assets is crucial for the efficiency of various processes. With advanced asset tracking software, you can set repeat alerts for the regular maintenance of the equipment used in your business. For example, you can set alerts based on your knowledge about an asset’s previous usage or condition.
    Some asset tracking applications can even be integrated with ticketing software to help you know the person in charge of carrying out maintenance, expected completion date, and so on.
  7. Helps You Conduct Asset Audits and Set Stock Thresholds
    Asset audits, whether done internally or externally, put a lot of strain on the business. However, the audits are important as they enable a business to identify potential ghost licenses and assets. Your business may be incurring costs for ghost assets in the form of taxes and maintenance fees.
    An asset tracker can help you perform audits to increase the visibility of your assets and reduce compliance risks. The software will give you accurate data that you can use to make informed decisions.
  8. Streamline Maintenance Schedules
    Many times, companies fall behind in maintenance management because they use manual methods to track their schedules. If some of the assets you use require ongoing or periodic maintenance, asset tracking software will give you a lifeline.
    An asset management software can alert relevant employees about scheduled maintenance to ensure there are no delays.
  9. Ensure Regulatory Compliance
    Many small and medium-sized enterprises are serving in industries that are heavily regulated. These firms require to efficiently capture and report data that proves their compliance to regulatory requirements.
    Asset tracking can help your organization comply with regulatory requirements such as equipment maintenance, calibration and testing. Your reporting requirements can be completely streamlined by using an advanced asset tracking software. For example, you can get detailed compliance reports in minutes. These reports would have taken months if the same data was compiled manually.
  10. Ensure Accuracy and Peace of Mind
    Lastly, using an asset tracking software gives you peace of mind that your business has achieved maximum accuracy in asset tracking. Proper tracking will allow your organization to consistently pass internal and external audits.
    Using asset tracking software can help your company to scale successfully. Since the tracking application is automated, everyone in the company can track assets in real-time and provide customers, auditors, and vendors with the required data in a customized format.

Businesses can achieve effective asset tracking and inventory control through staffing and barcode solutions. These solutions help to manage assets better and augment your company’s bottom-line.

Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.

Top 10 Reasons You Need to Move Your Business to the Cloud

Business to the Cloud

Imagine having the ability to access data from anywhere, at any time.

There was a time in the not-too-distant past when this was a luxury reserved for Fortune 500 companies that could afford to invest heavily in state-of-the-art technology.

Not anymore.

Today, businesses large, small and in between are able to securely access and share information whenever necessary from smartphones, tablets and laptops–and do it from home, conference rooms or the inside of an international flight.

And it’s all thanks to the cloud.

If you aren’t among them, you should be. Here’s why:

  1. Collaboration
    Thanks to the cloud, jump drives are about to go the way of the floppy disc and fax machines. Storing information on the cloud makes collaboration easier than ever.
    The cloud takes data off your hard drive and puts it in a “virtual” location that is accessible to whomever you want to share it with, as long as they have internet access.
    This includes partners, employees, contractors and freelancers.
  2. Continuity
    Remember the old days when you had to worry about making sure that everyone was working off the latest draft document?
    Those days are gone.
    Thanks to the cloud, everyone working on a project has immediate access to the latest data. And you can track changes, progress, comments and ideas without constantly having to pull together a conference call.
  3. Financial Reassurance
    Small business accounting software has a well-earned reputation for inducing headaches because it can be so tedious and time-consuming.
    The cloud allows you to enter data once, update it automatically with direct feeds from financial institutions and make automatic reconciliations.
    Yes, the cloud allows you to know with precision–every minute of every day–where your finances stand. And that equates to financial reassurance.
  4. Flexibility
    Software can be expensive. And too often you don’t need all the bells and whistles for which you pay. Or, you need different bells and whistles.
    The cloud is incredibly flexible, thanks to all the apps and add-ons that are readily available online. This means you have the flexibility to create systems that meet your specific needs, whatever they may be.
  5. Security
    It may seem counter-intuitive, but moving your business to the cloud–which you can’t see or touch–actually increases data security.
    Sure, you may be used to keeping a close eye on your laptop or holding on tight to your jump drive, but that doesn’t mean it’s secure.
    Laptops and jumpdrives are stolen, lost and damaged every day. But the cloud isn’t.
    With the cloud, no one can access your data unless they have security credentials. You can determine who gets access (and to what levels). And you don’t have to worry about data getting lost because all of your information is securely stored off-site and backed up.
  6. Efficiency and Effectiveness
    When you move you business to the cloud, you are taking a giant step towards improving your company’s efficiency and effectiveness.
    The speed bumps that appear in traditional workflows are smoothed over. Ideas and innovations that emerge outside of regular office hours can be immediately acted on. People can work together at any time, from any where.
    Yes, the cloud is likely to improve the efficiency and effectiveness of your operations.
  7. Cost-Effective
    Moving your business to the cloud helps you save money. You don’t have to pay for hardware, software, staff, installation or maintenance cost. Just pay the monthly subscription for using the cloud services.
    Cloud service providers offer pay-per-user (SaaS) plans or they charge by the amount of time used (IaaS) or by the amount of memory consumed (PaaS). You do not have to pay more than you use. Pay only for the features you need.
    As the cloud service provider takes care of all the maintenance and upgrades, this will reduce the cost of doing your own IT support and maintenance.
  8. Easy Integration with Other Systems
    Gone are the days of traditional siloed applications! Cloud is not a stand-alone solution, it offers easy integration with a number of applications and services.
    Cloud provides a common platform where you can easily integrate with other systems such as infrastructure, data, development, facility and other management systems. You no longer have to use different platforms for each specific function of your business.
    Cloud solutions use industry standards for interchanging data and so can integrate with different non-cloud solutions providing you a single platform for managing all aspects of your business.
  9. Scalable
    Cloud solutions offer you the benefit of scaling up or scaling down the services according to your business requirement. There is no need to keep additional servers, user licenses or storage space to cope with the unexpected change or demand.
    If your business needs additional resources or has new users, they can be easily added to the cloud without disrupting the existing infrastructure.
    Apart from saving the cost, cloud solutions help in overcoming technical limitations involved in scaling the systems or services. They help your business cope with sudden changes in demand and easily plan for the future growth.
  10. Easier Upgrades
    Software maintenance and upgrade is a challenging task for your IT department. A lot of time and resources are needed to perform these tasks. Moving your business to the cloud eliminates these hassles as your service provider will look after the maintenance and upgrade.
    You get automatic software updates or upgrades on a regular basis as it is a part of your normal service package. There is no additional cost involved for upgrading the system.
    With cloud, you don’t have to worry about regular updates and maintenance, so you can focus on the most important thing- growing your business.

Take Your Business to New Heights with the Cloud:
If you are ready to learn more about how moving your business to the cloud can actually improve your business operations (and boost your bottom line), connect with QuickFMS today.

All the benefits of the cloud can help take collaboration, security, efficiency and effectiveness to heights the likes of which you have never experienced before.

Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.

IWMS Software: Top Benefits and Uses

So much modern technology has inundated the business world the past few decades that it’s impossible to keep up with all of it. But if you cherry-pick the most helpful and powerful platforms, integrated workplace management system (IWMS) software makes the list. It’s a solution that allows you to manage all your assets in one place.


What Is IWMS Software?

IWMS was coined by Gartner in 2004 as a form of computerized maintenance management systems (CMMS). It’s software that serves workplaces that deal with space management, such as factories and campuses. It’s designed for large organizations that own or manage property such as maintenance facilities, restaurants, stores and schools.

The software has evolved to include multiple standard business functions and is useful for adapting to changing environments. IWMS applies to software that supports these five needs:

  1. Real Estate and Property Management
    It is used to manage the real estate assets of a company including purchase, lease, and disposition of assets. IWMS features supporting real estate management include lease analysis, planning, management and accounting, request for proposal (RFP) analysis and tax management.
  2. Facilities and Space Management Optimization
    This is related to optimized utilization of facilities and space management. IWMS features for facilities management include facilities planning, resource scheduling, CAD and BIM integration.
  3. Maintenance Management
    It involves preventive maintenance of facilities and assets. IWMS features supporting maintenance management include work orders and requests, asset management, inventory management, and vendor management.
  4. Environmental Sustainability
    This includes tracking for energy usage, costs, waste within facilities. IWMS features for sustainability and energy management include integration with building management systems (BMS), energy benchmarking, and energy efficiency project analysis.
  5. Project Management
    This involves planning and execution of new buildings or remodels. IWMS features for project management include planning, financial accounting, bidding, and document management.

    Managers of various types of businesses that generate huge amounts of data are the primary users of IWMS software. It has become common in the real estate industry or at maintenance facilities. The system creates reports that help managers streamline their companies to become more efficient operations.

IWMS Benefits

Here are reasons to consider IWMS for your business:

  • Centralized Controls Through a Web Portal
    Centralizing all the data of your facilities at one place helps you easily access the information whenever you need. You get up-to-date and accurate data as it is available in real time.
  • Useful for Managing a Vast Amount of Resources
    IWMS helps in optimized use of resources. It offers resource and space management capabilities which help in tracking number of employees, vacancies, square footage, space utilization and occupancy
  • Cuts Costs
    IWMS offers direct and indirect cost savings and revenue increase. According to an analysis by Gartner, there is a 10-15% reduction in space cost due to efficient management, 5-8% cost reduction due to process improvements and better contracting methods, and 5-8% reduction in lease costs due to lease administration.
  • Increases Efficiency
    Office spaces, meeting rooms, and workplaces may seem to be fully utilized. However, their occupancy is just between 50-60% which is inefficient for your business. IWMS helps you measure and analyze the usage, increase the effective use of resources or space, identify inefficiencies, eliminate under-performing facilities, and improving the processes.
  • Helps in Increased Productivity
    IWMS gives you insight into scheduling maintenance or other actions so that employees can perform their work without any disruption. This helps in increasing the productivity across your business.

How IWMS Helps Your Business

Like customer relationship management (CRM) software, IWMS came into existence as a solution to simplify complex organizations. Building management, for example, involves electricity, lighting, plumbing, heating and cooling. Humans interact with each of these systems to affect space and value. In order to run an efficient business, managers need to analyze data on how systems and humans relate to each other, which IWMS provides.

IWMS helps managers schedule maintenance work so that appropriate designated employees can focus on assignments without involving various departments. By analyzing reports, managers can determine the amount of workforce necessary to complete tasks on time. IWMS software has built-in sensors that monitor temperature and can make automatic adjustments when a room is too hot or cold. Managers can also use their smartphones to make the adjustments through the control panel.

The software can be configured to take automated actions, which helps cut labor costs. It can also be used to assign tasks to workers for monitoring certain assets. IWMS software can also track square footage, equipment status and number of people in a building vs. maximum capacity.


Essentially, IWMS software helps large companies analyze every square foot of space to make sure it’s utilized to be as efficient as possible. It empowers managers to make better decisions about strategic space planning. Consider IWMS if you seek space efficiency and sustainability to help cut costs on energy or labor.

Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.

The Top 10 Leadership Qualities That Upcoming Leaders Need to Work On

Successful leaders are the brain behind their organization’s overall strength and achievements. They are the mastermind, charged with great control over their brand around pitfalls. They easily realize when to grab opportunities and how to mobilize employees to give their best towards their company’s goal achievement.

Top 10 Leadership Qualities

It may appear that some people are simply talented in leadership skills, but the fact is most leadership attributes can be learned and improved with time and exercise. Effective leaders are good at finding a way to attain the right mix of charisma, enthusiasm, and self-confidence, perhaps with a solid amount of luck and timing.

No matter how you may think you acquired your leadership skills, there is always some scope to improve your abilities. Here is a compilation of 10 must-have qualities that every upcoming leader needs to work on.

  1. Self-Management Skill: It’s difficult to manage others efficiently when you are incapable of managing yourself. Self-managing implies being able to rank your ambitions and being accountable for accomplishing those aspirations. As a great leader, you must be capable of adjusting your time, focus and emotions, while staying conscious of your strengths, weaknesses and prospective sources of bias.

    Exceptional leaders are expert at managing stress and maintaining a balance between their personal and professional lives. But you must also be mindful of the value of compassion and be able to react to people and events in a proper way. You should know how to exercise self-control and discipline in your behavior, though you should refrain from becoming excessive reserved or inflexible.

  2. “Your time is limited, so don’t waste it living someone else’s life. Don’t be trapped by dogma – which is living with the results of other people’s thinking. Don’t let the noise of other’s opinions drown out your own inner voice. And most important, have the courage to follow your heart and intuition. They somehow already know what you truly want to become. Everything else is secondary.” ~ Steve Jobs
  3. Strategic Plan of Action: A forward-thinking, broad-minded approach is essential for today’s leaders. Thinking strategically is a continuous process that involves judging your business environment. You can inculcate strategic thinking by:

    • Having genuine interest and curiosity in your company affairs and broader business environment.

    • Having flexibility in your outlook and attempt to explore new approaches and ideas.

    • Having focus on progressive thinking about your company’s functional aspects.

    • Keeping a positive mindset.

  4. Leaders establish the vision for the future and set the strategy for getting there. ~ John P. Kotter
  5. Effective Communication: Great leaders know when to speak and when to listen. They are strong communicators and are capable of distinctly and concisely transmitting information on topics ranging from company goals to specific tasks to their employees. If people can’t comprehend or aren’t conscious of your expectations, they will fail to deliver, so it’s better to be more precise.

    You need to be efficient in communicating on all levels and modes like phone, email and social media. Communication is developed on a regular flow of verbal and nonverbal transactions of ideas and information, so try to be approachable and engage people from different levels.

  6. “Communication is one of the most important skills you require for a successful life.” ~ Catherine Pulsifer
  7. Accountability and Responsibility: Successful managers are aware of proper utilization of power and authority without provoking or suppressing employees. Great leaders hold themselves responsible and take ownership of their own errors, and they expect others to do likewise. They can function within set procedures, and be successful and efficient in their judgments.

    They recognize the importance of backing and encouraging personal identity while also knowing organizational structures and the requirement to abide by rules and policies. They are capable of balancing diverse perspectives while taking appropriate action.

  8. “Accountability breeds response-ability.” ~ Stephen Covey
  9. Persistent Goal Setting & Achievement: Great leaders are expert at setting clear goals for themselves and the company and are resolute and earnest in achieving them through their unshakable self-confidence. If you emit enthusiasm and are really charged-up regarding what you’re doing, you will naturally draw people towards you.

    Remember that penning down your goals is key to the achievements of both you and your organization. But achieving those goals can be time taking. To be a great leader, you mustn’t ever give up and be ready to march forward when others feel the urge to give up.

  10. “Good leaders organize and align people around what the team needs to do. Great leaders motivate and inspire people with why they’re doing it. That’s purpose. And that’s the key to achieving something truly transformational.” ~ Marillyn Hewson
  11. Vision for the Future: Being a visionary refers to dealing with change while maintaining a balance between firmness and growth. As a visionary, you will understand that ongoing change is happening everywhere, so what worked previously may not be effective forever. You must integrate new approaches without getting distracted from the primary goals.

    Extraordinary leaders are intuitive about their company’s future and create clear, tangible goals that will payback their organization. Practice being flexible and proactive as you apply new strategies and let your business model develop over time.

  12. “Leadership is the capacity to translate vision into reality.” ~ Warren Bennis
  13. Complexity Management: Leaders must possess such problem-solving skills that can enable them to make decisions under pressure that may, at times, involve rapidly shifting circumstances. Knowledge to lead in a complicated environment is a critical skill for any leader. Even without having a definitive clue, effective leaders must evaluate a situation’s complexity and select appropriate courses of action. This requires not only superior analytical skills but also more than average people skills.

    Great leaders are capable of studying the surroundings to discover subtle trends and signals of turbulent change and set up practices that permit your organization to react quickly.

  14. “My goal is to simplify complexity. I just want to build stuff that really simplifies our base human interaction.” ~ Jack Dorsey
  15. Creativity and Innovation: Great leaders must possess the courage to take chances in order to encourage creativity through experimentation. This will prove to be beneficial in promoting the innovation that will lead your organization to new milestones while moving in the dynamic business landscape.

    The key is to be persistent in following your goals, and broad-minded and adaptable in how you reach there. Encourage the individuals around you to invest some of their time in searching new ways through brainstorming and prototyping.

  16. “For good ideas and true innovation, you need human interaction, conflict, argument, debate.” ~ Margaret Heffernan
  17. Encouragement for Teamwork: The people around you form the backbone of successful leadership. Team building is necessary to lead a different and unique category of people with clear-cut personalities, motivations, and skills.

    Powerful teams and teamwork play a key role in achieving several things already on this list, like creativity and innovation, effective communication and persistent goal setting & achievement. If you hire and nurture the right team, you will be forming an invincible force that will propel your organization’s success.

  18. “You put together the best team that you can with the players you’ve got, and replace those who aren’t good enough.” ~ Robert Crandall
  19. Forming Lasting Relationships: Powerful leaders not only inspire others to succeed but are capable of motivating their employees to sincerely reach out for their company’s goals. Employees who feel appreciated, and considered as an important part of the company, will push the limits to attain success for their company.

    Outstanding leaders also realize that they should be effective at networking, not only to boost their own careers but for the welfare of their organization. By forming a huge and diverse network of people, leaders set up effective relationships with everyone involved.

  20. “Our business is about technology, yes. But it’s also about operations and customer relationships.” ~ Michael Dell
Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.

All About Office Automation System & Tips for Startups

One major consideration for startups today is to keep the operational costs at the lowest for an improved ROI. An office automation system not only helps by reducing the need of manpower for handling some regular and mundane tasks, but it also improves the overall efficiency and productivity by involving the automation process into various tasks.

Office Automation System

For once, believe a friend who advised you against installing an all-digital and cloud-based Office Automation System (OAS) for faster and seamless processing of the various tasks in your startup – for some unclear fear of data theft or something. Now, you can imagine the consequences you’ll have to face at your office and for your business in the absence of a digitized and automated solution for tracking and managing every required but mundane tasks, such as:

  • Keeping track of payables, receivables, and leases for owned or rented property.
  • Scheduling and carrying out maintenance of on-site equipment and tracking their progress.
  • Having to move physical copies from place to place instead of simply sending digital official copies by mail.
  • Tracking space utilization from requisition to blocking and scheduling to allocation.
  • Raising trackable tickets for pending jobs and problems.

And other important tasks like:

  • Producing outgoing documents (Word, spreadsheet, and PowerPoint presentation).
  • Storage and retrieval of those documents.
  • Communication needs of office managers within the company and with external entities such as vendors, investors, etc.
  • Scheduling and booking conference rooms, meeting rooms, or lecture halls, etc.

That’s essentially why startups today are including an office automation system in their business setup. This helps them eliminate the day-to-day hassles at their workplace and allows all management related tasks to function seamlessly. Because OAS brings efficiency and speed in every task in an office, it also helps by lowering your operational cost thereby improving your return on investment down the line.

What Exactly Is an Office Automation System?

Office automation system is like an integrated process that consists of hardware, software, and networking, all working in tandem to accomplish different office tasks, such as inventory management, facility management, accounting, email, and word processing. The system works by collecting, storing, manipulating, and relaying office information and data digitally, to accomplish basic tasks and goals.

Perhaps, the most common form of an office automation system could be the Microsoft Office Suite which consists of almost all types of document processing tools such as Word processing, spreadsheets, PowerPoint presentation, database managing application, etc. However, this is the most simple function-related work domain of an OAS and was more popular in 90s.

Today OAS has become more sophisticated and has integrated with various front-office and back-end tasks of a workplace to establish itself as a more broad solution for problems related to every aspects like inter-office communication, data storage and management, etc.

The best example of today’s office automation system could be a facility management software that allows to manage and automate various operations related to your workplace. These could be tracking payables, receivables, and leases for owned and rented properties, or maintenance of on-site equipment, managing space utilization, and much more.

Important Characteristics of an Office Automation System

  • Sophisticated process that consists of electronic equipment and communication systems.
  • Involves and integrates people, procedure, and technology.
  • Involves the use of computers, in conjunction with other electronic equipment.
  • Consists of word processors and other essential documenting and presentation designing software connected to one another through means of a local area network or cloud drive.
  • Designed as a multi-function information system to provide executives some decision support tools.
  • Supports a large number of software packages working by integrating with each other.

Utility of an Office Automation System or Tool in Your Startup

An office automation system can be useful for your startup or SME in many ways. Not just startups or SMEs, even your old office with a more traditional business processing setup can also start benefiting through a complete automated overhaul to start being more productive.

Here are some most important ways an OAS helps in your company’s growth:

  1. Data Storage and Manipulation: Your office has to deal with all sorts of documents and records for the everyday functioning. All these documents need to be stored safely. When stored in a digital format, these become easy to be created and manipulated. It also provides the facility to prepare, edit, and send these data in many formats such as textual data, or images. OAS with right data applications like a Word processing software and desktop presentation packages facilitates this creation and manipulation of data.

  2. Data Management: Apart from creation and manipulation of data, OAS also helps by letting your organization monitor and control various projects and activities within the office through an electronic data management system. You can easily delegate a project to a person or department, monitor and track their performance and deadline, and also give remarks and recommendations for further improvement. This kind of program system, tickler systems or reminder systems, and task management are some of the features of OAS data management module which empowers to keep a hawk’s eye on all business processes without any hassle.

  3. Data Exchange: Electronic transfer module of OAS lets you exchange all types of data with your colleagues within an organization or with other parties out of the organization. Emails and other communication applications like Skype lets you share all types of content, including text documents, image files, spreadsheets, or video files on a real-time basis, through a network connection.

  4. Inventory Management: Office automation system’s inventory management module lets you track inventory levels, orders, sales, and deliveries. It basically provides a tool to organize inventory data digitally so that you never run out of any product or spend too much capital in the inventory.

  5. Office Efficiency Management: Not just the data and inventory, a perfect OAS lets you take care of your office as a whole. By installing a complete suite of facility management applications, you can ensure full efficiency and productivity of your office space and your employees. For example, space management applications take care by optimizing your floor plans and allocation of space to boost productivity and bottom line results for your premises.

Advantages and Disadvantages of Office Automation

Office automation today is much more than just document producing, storage and retrieval. Electronic and digital information is the crux of modern office automation. It may include strictly internal computers, high-end management software, a worldwide digital network through the internet or off-site cloud storage. Implementing the new office automation system in your office comes with its own set of advantages and disadvantages.

The advantages are:

  • Values Time and Company Resources: Your company’s most valuable assets are time and its resources. The good performance of your company starts with using these two efficiently. Office automation allows you to communicate with people via mails, chats, fax, etc., and send text, image, audio, and video files digitally to anyone inside the office or outside in any part of the world. This way you can also save your resources that otherwise would have been spent on travel to meet people for information or file sharing.

  • Reduces Direct Involvement in Regular Works: It reduces your work load on regular office tasks such as creating reports and organizing all sorts of data. Spreadsheets allow you to enter, compile, and store bulky data for future reference. Spreadsheets also help reduce the work load and keep your office in order.

  • Faster, and You Can Rely on Its Accuracy: Everything from creation, editing, and sharing of documents and all sorts of data is way faster with office automation. Also, machines and software combined together give results that are highly accurate. For example, you can add up numbers in spreadsheets and create budgets and it will always come up with accurate balance.

  • Reduces Cost of Operation with Lesser Work Force: From ledger work to a more extensive task like managing company’s facilities inside or outside the office, office automation allows you to hire only a selected number of people to manage all sorts of work through its digital dashboards. It helps by lowering the cost of operation and increased dependency on manpower for even the most pettiest of works.

Like any other system in the world, office automation system too has some issues however, they seem to be not-so-worrying to anyone who are using it. Let’s have a look on the issues that exist with office automation.

  • Chances of System Failure, But No Data Loss: Minor glitches are common, not in frequency but in the form of errors that are usually reported. A complete system failure is a rare phenomenon. Office automation technology isn’t new. It has already been through the time and testing for so long. By keeping up with the updates, and software and hardware meltdowns, you can easily avoid a shutdown. Also, even if a shutdown couldn’t be avoided, you still don’t need to worry about your company data. If you have installed a cloud-based technology, your data will be safe which you can re-access right after the system restart.

  • First Time Installation Is Expensive: Obviously, if you are installing everything afresh, it has to cost you dearly. A professional office suite and machines, their installation, training for use, and fixing of the initial issues, are the areas where you have to dig your pocket. You should think about the long-term benefits your company will be drawing out from automation after this one-time expense.

Some people associate employees’ resistance to change among the pitfalls of office automation. But you don’t need to worry about that. For sure, technology will keep upgrading itself no matter you like it or not. But if you are having the right OAS vendor with you, they will provide training to your employees to level up their understanding and performance.

Office Automation Tips and Solutions That Are Feasible For Your Startup

Startups usually commit mistakes like buying instead of renting, or choosing an OAS software or equipment without actualizing their needs. This goes into a list of unnecessary expenses defeating the very first purpose of installing an OAS into your business – to lower the operational cost for an increased ROI.

Here’s what you should consider while selecting an office automation system for your startup:

  • Decide beforehand which tasks you should automate. For that, divide your tasks into two types of lists: first, the essential tasks like document producing, and storage and retrieval of those documents, transmission of messages, scheduling meetings, etc., which has to be automated anyway. In the second list, include items according to your specific needs and look for the systems within your budget that can perform that work.

  • Consider a rental or lease, rather than a purchase. This will let you first try out the application in a real-world environment, and fully understand whether it’s supporting your business effectively or not. Because technology is continuously improving, trying beforehand will allow you to upgrade your system by replacing components as needed instead of selling out the old system as they turn out obsolete and again buying a new one.

  • Find out what training and support policies your vendor offers. Before making a purchase, ask your vendor whether they are going to provide a training to your staff. If yes, how and when. Can they come to your place in your business hours to provide support and repair if the system goes down? Your staff and you will need some time to get settled with the system. A proper initial support and training on how the system should work will go down a long way to build an effective automation system for your business processes.

  • Look if it lets you define the acccess privileges. A good office automation system will provide access privileges to everybody in the organization. But obviously, your manager or supervisor also gets the control over who gets access on what project. It means that you can define the access controls and approval privileges on every individual project. It allows you to have a better monitoring of every project in your organization.

  • Ask if you can customize the software based on your future needs. Many of these office automation system software are custom designed. It means that you can get the desired control options, and even a completely new menu option/s added, based on the need of your business and its processes. Again, as mentioned earlier in this blog, the best example is a facility management software which allows the highest level of customization options available.
RELATED POST: Significant Benefits of Implementing an Office Automation System
Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.

7 Most Important Traits That Make You a Good Manager

At the start of my career, I didn’t had anything more than a bookish idea about what it really takes to become a good manager. Now, I’m the founder and managing director at QuickFMS, a pioneer in facility management space, and I can say with my vast experience of managing different tasks and all kinds of people that becoming a good manager isn’t so hard if you can acquire the right attitude and right skills.

Most Important Traits That Make You a Good Manager

A manager has the most fundamental tasks to keep the company and its resources, especially the human resource, working in the right direction to achieve the set goals and objectives in the agreed time frame. The tasks of a manager can be broadly categorized as such:

  • Setting the goals and objectives and the time frame in which they are to be achieved.
  • Dividing the tasks into manageable activities and selecting the right people to do it.
  • Creating a team by integrating the available tasks and resources, and keeping them motivated through communications.
  • Tracking and analyzing the work done against the set goals and appraising or interpreting over them for future objectives.
  • Developing or help in developing his co-workers or staff according to the needs of the knowledge economy.

To be able to successfully achieve these tasks, you should have the following 7 most important traits in you:

  1. Able to See the Big Picture: You should be able to see the big picture concurrent with managing the details. Most of the failures are because managers get so much consumed by the minor glitches which keep coming in their way that they forget paying attention to the details. A good manager knows how to keep themselves focused on the big picture so that they never get diverted from their bigger objectives.

  2. Understand the Context and Structure: A stellar manager has an indepth knowledge of all the rules, limitations, and guidelines. Knowing the parameters help them wok within the structure without letting the structure impinge upon the process. By knowing the context and structure they are working within, they are also able to guide others for doing the same.

  3. Vulnerable, but Emotionally Intelligent: Vulnerability is about having the courage to show up and be seen. When you share the information with your co-workers, you build a collective consciousness regarding a job in the workplace. However, it also requires you to be emotionally in control so that your compassion shouldn’t turn against you and shouldn’t affect the quality of your work output.

  4. Have a Flair for Research: A good manager is one who can identify others’ talents and turn them into their performance. To succeed in that, managers need to do their own research to identify and deploy the differences among people, challenging each employee to excel in his or her own way.

  5. Know When to Trigger Good Performance: The best manager is the one who knows when and how to recognize the good works of his co-workers in order to boost their satisfaction and their performance. He knows that every person responds to different stimuli. For some, a praise and celebration among his co-workers will be enough, while some will respond better on a one-on-one conversation of praise.

  6. Adapt to the Changes: A true manager can successfully predict and adapt to the upcoming changes in the workstyle because of the changes in the industry. A manager with sound technical expertise are better able to cope with the workstyle changes. This way they are better able to diagnose each employee’s shortness in required skills and able to help them acquire those before it’s too late.

  7. Show Honesty and Fix Accountability: Good managers are honest and transparent in their tasks and with their employees. Being truthful about the company’s goals, and transparency in sharing information is what separates them from others. It also puts them in a better position to fix others’ accountability too so that the employees understand the importance of responsibility for their actions as well.

There are other important qualities that a good manager should possess, such as cultural affinity, positive attitude, warmth and competence, patience, empathy, etc. The reason why I didn’t include them in this article is: first, they are more about humane and less about professional aspects, and second, because everybody should have them. They are needless to say!

Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.

5 Major Benefits of a Cloud Based Facility Management Software

Being a business owner, you’ve got a lot of things including your facilities, assets, people, and other internal and external resources to keep on track. Managing all these for a smooth running of your business is not an easy task, especially when you’re trying to do it all from spreadsheets, CAD printouts, or a complicated software system.

Benefits of a Cloud Based Facility Management Software

Managing a space and its people requires a solution that can co-ordinate all these things and you’ve got to do it on time and budget. Cloud based facility management software is a web-integrated approach towards allowing you to effectively organize, structure and run all elements of your business and infrastructure through cloud networking for maximum efficiency and performance, all at one place.

If you want to pre-confirm about the popularity of cloud based programs before reading this blog any further, IDG’s Enterprise Cloud Computing Survey 2016 says that by 2018, the typical IT department will have only 40% of their apps and platforms residing in on-premise systems.

Here are the 5 benefits that a cloud based facility management software has to offer for your business organization:

  1. No Installation Required: One foremost benefit of cloud based software is that it requires no infrastructure and no installation. What you actually do is renting the software rather than buying it. This reduces your capital expenditure or start-up costs, in case you’re starting out new.

    By renting, you also save your valuable time and effort that you would have spent otherwise in getting it installed, checked, and allocated to its users. This especially benefits a small or medium enterprise which can start functioning right away without any wait or worry.

  2. Reduces IT Handling Cost: Cloud based software are maintained and supported by the specialists who built it. They take care of the server maintenance and security updates. Also, it frees your IT department from the setup process which, in case if it were there, could take months to bring things in line. It also reduces your company overhead cost by saving you from deploying a full army of IT professionals for its maintenance.

    One other aspect is that you always own the most upgraded version of the software with latest features without any disruption or additional cost. This also helps you to quickly determine the major benefits of the software for your organization.

  3. Remote Access: Cloud based facility management software provides a centralized database that can be accessed from any location, via any device (through a web browser), and at any time. This way, it better serves the needs of an increasingly dynamic and mobile workforce.

    All you need to have is a desktop or laptop powered by an internet connection, and you’ll need to remember your login credentials which you’ll use to login securely to your account through a web browser. The use of latest HTML5 technology lets you access the data even from a tablet or a smartphone browser.

  4. Secures Your Data from Loss: One of the biggest fears for anyone is the safety of the company data. When your data is saved in the cloud, you don’t have to worry about their theft or loss because of unexpected disaster events like fire, building collapse (due to earthquake), etc.

    Unlike an on-premise based facility management software, which requires manual efforts to check, download, and install system updates, cloud based facility management software are regularly updated with latest security updates that makes it increasingly hard for hackers to get into it.

  5. Makes Your Manager More Efficient: Your facility manager can take great benefits from the shared and collaborative management approach of a cloud-based facility management software. From placing a task to checking the collaborative team effort, and guiding all the way to get the work done on time, cloud based facility management program offers all the help to your facility manager.

All these benefits of a cloud based facility management software converge upon to provide the two most important benefits to your organization: first, increased productivity, and second, a significant cut to your company’s cost thereby increasing your ROI.

So, don’t miss out on the opportunities that a cloud based facility management software has to offer to your organization. For more information on this, contact us at

Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.