Reservation and Resource Management

Reservation and Resource Management

Schedule your spaces for a profitable timetable.

The Reservation and Resource Manager module from QuickFMS allows users to manage the internal and external usage and hiring of your facility’s shared spaces. Handle reservations and bookings from third parties, or schedule internal faculty meetings and functions for departments and personnel.

The Reservation and Resource Management element of QuickFMS will help you to effectively timetable the use of your spaces with its ability to:

  • Schedule and book time slots for meeting rooms, conference and lecture halls, and other facilities online
  • Invite participants
  • Check and ensure availability of conference rooms
  • Select required room size in map interface
  • Modify and cancel bookings
  • View digital visual layouts of the institution campus or facility
  • Send meeting requests to students, teachers or personnel
  • Store student and instructor contact data
  • Manage available classes by block or department
  • Use charge back feature for hourly and day bookings
  • Track and maintain fixed and consumable assets online for facility reservations
  • Manage assets and resources needed for the meeting
  • Procure amenities and consumables
Manage Conference Room with Maintenance Management Software 2

Organizations that benefit from this product range include schools, colleges and universities, training facilities, guest houses, employee accommodation, concierge services, corporate institutions and convention centers.

To experience advanced organizational management of your facility and campus spaces with minimal setup and training times, contact us now for more information or to request a demonstration presentation.

Guest House Management

QuickFMS Guest House Management is a calendar based tool for managing reservations/bookings for guest houses/service apartments and for any other types of accommodation an organization has in their property portfolio.

Fully interactive system allowing you to effectively manage your guest house rooms, organise them into different groups and types with a simple online booking mechanism with check-in/check-out facility.

Guest House Management - QuickFMS

An organization of any size having multiple guest houses/apartments across different locations can use it effectively for their employees to book rooms in real time. This will ensure availability of guest house rooms through enhanced transparency.

Features and Capabilities:
  • Book your preferred facility and amenities in required date & time slot
  • Choose available dates from the calendar
  • Email intimation to all the participants
  • User can modify and cancel his booking
  • Add/modify any information for the premises, guest house rooms or facilities
  • Add/modify guest room details, add new rooms, add capacity, upload images etc.
  • Room booking can be done directly from the calendar by selecting the required location, facility name and room number
  • Facility/Admin has the provision to withhold a particular room for a desired period of time for e.g. when under maintenance etc.
  • User can see the particular block as withheld for that time period and cannot make bookings
  • Easy user check-in and check-out procedures
  • Easily review a history of the bookings and reservations made in the form of reports and carts
Guest House Management Chart 1
Guest House Management Chart 2

QuickFMS GH Management module is the ultimate room booking solution for small, medium and large enterprises. No more manual bookings through calls and emails. See for yourself what makes our QuickFMS GH Management product so special.

Business Card Management

QuickFMS Business Card Management module is ideal for the admin team to manage business card requests coming from employees at any time. A simple user interface allows the user to fill in the required details and submit to the admin team for further processing.

Managing business card requests from different employees, acknowledging their requests, necessary approvals from immediate reporting managers, assigning it to the vendor and issuing business cards is made simpler with QuickFMS Business Card Management module.

Features and Capabilities:
  • Raise business card requests for your preferred department/LOB wise.
  • Email intimation to all the participants
  • User can modify and cancel his request
  • Admin can approve/reject user request
  • Admin/Department/LOB Head will approve/reject the requests and assign the request to the vendor
  • Employee/Requestor can acknowledge the request once they receive the business cards
  • Requests can be tracked till closure
Business card management chart 3
Business card management Chart 4

QuickFMS Business Card Management module is very simple to use, automation improves your overall business card requests handling and issuance thereby saving valuable time of your resources.