Asset management is important for any business, whether big or small. It helps to keep track of the assets and manage them properly. Though it might be easy and cost effective to manage assets manually, it can result in loss or misplacement of assets. Asset management software helps your business become more efficient by utilizing the existing resources effectively and by saving valuable time.
If you are selecting asset management software for your business the first time, it is important to keep certain things in mind so that you get the right software to meet your specific business requirements.
Here are 6 tips to consider while selecting an APT Asset Management software for your business:
Know Your Business Requirements: Know your business requirements as well as user level and technical requirements. Business requirements include how many assets there are in your business, their efficiency and performance, and why do you want to track assets.
Quantifying user level requirements involves knowing every detail and task that is included in your workflow process. Technical requirements include how you will host the software, and what security and backup procedures you want. Also, by integrating both your technical requirements and user level requirements you can gain more than the expected benefits.
Compare all the Software Options: Do online research before shortlisting your software options. Check review sites to know the feedback of the customers and how they have rated the software. Before comparing the price, compare the features of the asset management software. Compare software vendors and choose the one who is reliable, understands your business needs and really cares for your business. This research will also help you focus on a planned maintenance.
Go for a Detailed Demo: Understand the usability and workflow features that the software provides. In-depth demo session should include people who will be using the software and know the overall process and some management level people as well. You should look for ways in which the software will help to improve the existing workflow process. Plus, understand the risks associated with the implementation of the software too.
Check Through Referrals: You can find good asset management software through referrals. This is a trusted source and you get all the critical information about the software. If you know someone who is using the asset management software, you can check the performance of the software and from where they have purchased it.
Involve all the Users: It’s important to involve all the software users during search, shortlisting and demo of the software. They are the best people to decide whether the software will fulfill all the requirements or not. User adoption of the software is necessary to manage the assets properly, and it further helps in the reuse of your assets in storage.
Choose the One Which is Easy to Use: You should choose the software which requires less training and is easy to use. Your software provider should provide the training to your staff as well, so that they can operate the software easily. They should also provide the support needed after the implementation of the software.
Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.