Author: Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization's efficiency.

Latest Space Management Trends in the US Offices

Innovations have the ability to lead any successful business strategy, where creativity, smart initiatives, and cutting-edge practices boost employee productivity and business growth. New technologies and innovations are being implemented in office spaces around the globe, which further leads to new workplace design opportunities and space management experimentation.

With plenty of business competition and disruption on the horizon, your business cannot afford to lose the latest space management trends. Here are a few space management trends being followed in the US offices:

Implementation of Co-Working Areas

An important space management trend favors the implementation of co-working areas, private workrooms, and other workplace functional areas that relieve the existing pressure of open space. Business enterprises prefer a co-work wing or workstation area with similar activities or processes, rather than an open space management plan. This ensures that your employees performing similar activities can collaborate or communicate with each other when needed, without disturbing others. This space management layout plan works efficiently for all business teams with an approach towards smoothening day-to-day business activities and workflow management.

Natural Elements Are in Demand

Biophilic design is growing as the latest office design trend in the US. Businesses prefer adding more natural elements in their office design. Using more and more natural elements like sounds of running water, natural ventilation, wooden texture furniture, or use of a natural fiber texture is being preferred. Adding greenery with plants and colors of nature like sky hues result in nature-influenced office design. These small but brilliant office design trends can give you an environment-friendly and energetic work environment.

Enhanced Flexibility

Interestingly, the latest space management trend focuses more on increased employee expectations of work flexibility and enhanced mobility. The latest office space management plans support an ecosystem where both in-house and partly-remote employees or resources can work together. Meeting these latest space management trends offer unmatched flexibility to your employees, which motivates them to work with dedication, even when they work from home or anywhere else. Implementing the latest and innovative mobility tools ensure that remote work is seamless for your employees.

Adoption of Innovative Technologies

Your business enterprise cannot miss the latest and innovative technology trends that rule the world. Whether it is the power of cloud computing, Augmented Reality, Virtual Reality or the Internet of Things, innovative technologies have their mark everywhere in transforming the way we manage businesses, even your space management plans. Implementing cloud-based facility management software in offices is becoming a popular trend. The latest facility management software based on the cloud has immense possibilities to revamp your space management practices.

Why Use QuickFMS for Space Management

Space and Shift Management Software by QuickFMS QuickFMS Space utilization and Workplace management module, provides you with tools you need to utilize the space available to you. Also, our space management software features an advanced ‘Shift Management Module’.  Get a free demo and see how it helps in optimizing your shift scheduling, planning, and management.

What to Look for in Contract Management Software – A Complete Guide

Managing contracts is one of the critical and challenging tasks for businesses that use contracts. They know that contracts play a crucial role in their daily operations and help in deciding the scope and future of the business. However, most of the times, the responsibility of contract management lies with a single employee, which often turns out to be one of the biggest mistakes. A small mistake can cause your business to miss any important contractual deadline, agree to terms that conflict with your business goals or preexisting contracts, and even mistakenly breach a contract. This is why contract management is essential.

What Is Contract Management Software?

Your business needs to deal with hundreds and thousands of contracts which require an attentive approach. And as discussed above, any business enterprise can never afford even a slight mistake in the contract management process. For example, if any of the stakeholders involved in a contract would be left out while drafting the contract, it may later cause a conflict. This is where contract management software comes as a savior. Advanced contract management software features a number of tools which allow your business to store and organizes contracts, recall any important contractual deadlines, set reminders, and it also provides easy access to different contracts to identify key clauses of the contracts. In technical terms, contract management software is a bundled program or a series of related programs that store and manage all your contracts and other legal agreements in the most efficient way. It aims to streamline all your administrative tasks and reduce all your worries related to contract management.

Why Use Contract Management Software

Advanced contract management software can affect various aspects of your business workflow – from improved communication, workplace productivity to better spend management. If implemented right, contract management can help you with in-depth insights into contract data, collaboration abilities, cost and time savings, and a better decision-making ability which involves lowest risks, so that you can easily attain your business goals.

Key Benefits of Contract Management Software

  • Simplify the overall contract management process
  • Store all your confidential contracts on a secure cloud server which can be accessed only by authorized users
  • Stop missing contract negotiation opportunities
  • Identify revenue opportunities and manage to spend more effectively
  • Ensure that you never miss any important contractual deadline
  • Streamline the signing process with electronic signatures
  • It makes it easier for sales departments to balance multiple priorities
Your business can leverage these features for an effective and error-free contract management process.

Important Factors to Consider While Choosing Contract Management Software

As a business owner, you must be aware of the fact that contracts are the foundation of every business relationship, whether internally with the employees or externally with clients and other parties. It defines all the responsibilities which your business needs to handle and is legally obligated to fulfill. It is important to select the best contract management solution for your business needs. Some of the essential factors you need to take into consideration when choosing the right contract management software:
  • Ease of use and rapid deployment
  • Integration with existing software solutions and IT infrastructure
  • Support for all types of contracts and legal agreements
  • Simplified and secured contract storage support
  • Effective contract organization
  • Contract management tools for easy and quick contract generation, signatures, and approval
  • Automated notifications and alerts for important contract dates, so that your business can send invoices, make payments, and send out other requests without any delay
  • Real-time alerts for important contractual deadlines
  • Efficient search tools within the software
  • Flexibility to grow with time and expanding business needs
There are a number of contract management software solutions available. However, it is important to look at the essential factors before getting the right contract management software for your business.

Why Use QuickFMS for Contract Management

Cloud Based Contract Management Software by QuickFMS
QuickFMS Contract Management Module helps in automating the complete contract life cycle that gives you full control over your contracts. It’s a cloud-based contract management solution that can be easily customized according to your business requirements. Get a free demo and see how it helps in organizing and managing your contracts.

Employee Shift Management and Planning Solutions by QuickFMS

Organizations that leverage more than a single working shift often face difficult challenges in optimizing shift scheduling effectively and efficiently. While the employee shift management plan remains dynamic due to several reasons, the work has to be managed and completed on time.

The Need for Employee Shift Management Solution

As a manager, you know how important it is to have a streamlined employee shift management process to ensure a smooth workflow. And, relying on pen and paper or even Excel sheets for shift management and planning could become a nightmare very quickly. This is why there is a need for advanced employee shift management software.

QuickFMS Space Management Software for Shift Management

QuickFMS is cloud-based facilities management software which has been helping organizations effectively organize, structure, and run their infrastructure for maximum efficiency and performance. QuickFMS Space Management Software features an advanced Shift Management Module which enables managers to effectively optimize their shift scheduling, planning, and management with utmost accuracy.

It empowers organizations with an ‘all-in-one’ employee shift management solution for shift planning, swapping, employee vacation management and even assess planned working hours of the employees, based upon the requirement, skills, availability, tenure, and other factors.

  1. Shift Master

    Shift Master is an advanced tool in Shift Management Module which allows you to create and define multiple shifts as and when required. It can be used to maintain global shift for the entire organization, and the shifts can be created or modified as per the different demographic locations.

  2. Shift Timing Management

    With an advanced tool available, you can effectively handle shift timing in the space requisition window itself. Seats can be allotted to vertical and cost center according to the shift requirement.

  3. Handle Dynamic Management Plans

    Thanks to this innovative employee Shift Management Module included in our Space Management Software, you can easily prepare and initiate customized shift management plans, depending on the ever-changing needs, requirements and business scenarios. It has the following capabilities:

    • Allocate space across multiple shifts from a map interface
    • Allocate different employees to the same seat in various shifts
    • Assign specific names to the seats within the assigned allocation space
    • Display shift-wise allocation reports and employee mapping, process flow screens
    • Display vacant space info through a simple process
    • Allow employees to sit wherever they like with the hot-desking option
    • Allow booking seats as per shift timing, whether coming early or leaving early
    • Map multiple employees to the same seat in various shift timings
  4. Reporting

    Shift Management Module features simplified reporting tools which allow you to access allocation reports and other details in no time. Also, you have the accessibility to generate customized reports based on which detail you want to track at a specific given time. You can track and maintain module usability by generating your own customizable reports.

To know more about the Shift Management Module of our Space Management Software, schedule a Free Demo today!

Space and Shift Management Software by QuickFMS

Facility Managers! Are You Tracking These Assets?

As a facility manager, you’re wholly and solely responsible for taking care of the day-to-day maintenance, upgrades, and management of all types of assets. Whether it is the storage area, warehouse, or physical office space, you need to ensure everything is operating properly for the smooth functioning of business operations.

The New Lease Accounting Standards

The list of responsibilities doesn’t end here. The Financial Accounting Standards Board (FASB) went into effect for all public companies and will be further applied to all other companies by December 15, 2019.

With the new lease accounting standards coming into effect, the facility managers have to do a lot more than regular facility management and asset tracking. Asset tracking will become more important than ever.

The new rules have made it must for organizations to list all their lease assets as liabilities, which are in terms of more than 12 months. They also have to keep a detailed record and information for other business assets, which include:

  • Lease agreement and type
  • Lease terms
  • Start and end date
  • The owner and lessee
  • Monthly payment
  • Fair market value
  • Useful life

The new lease accounting standards by the Financial Accounting Standards Board has made it compulsory for all facility managers to maintain several updated sheets of information for every individual asset.

And, if your organization is a large one with tens of thousand assets to manage across different geographical locations, proper asset tracking will become a tedious task for you.

Types of Assets You Need to Be Tracking

1. Information Management Assets

Managing assets that work with your data is one of the most common and challenging tasks to deal with. These assets may cause various problems if they would not run smoothly. A well-managed and optimized IT infrastructure ensures a flawless communication system.

The information management assets that need to be tracked and maintained include:

  • Printers
  • Copiers/MFD fleet
  • Desktop and laptop computers
  • Software licenses
  • Other IT Equipment and digital assets

2. Employee Personal Assets

When it comes to employees’ personal assets, most of the asset management plans fail. As a facility manager, it is your responsibility to develop an asset management plan that keeps track of your employees’ personal belongings as it can have a big impact on their health and safety.

The employee-related assets you should track include:

  • Safety equipment
  • Badges
  • Mobile devices
  • Radios
  • Uniforms
  • Keys
  • Vehicles

3. Facility Assets

Facility-related assets are what make your business look good. While you’re planning for facility maintenance and management, these assets must be included in your plan.

A well-maintained workplace and equipment will ensure a good workflow for your employees. Therefore, it’s important to maintain all facilities-related assets. This will keep your employees happy and motivated in the workplace.

These assets include:

  • Floors
  • HVAC equipment
  • Paint
  • Signs
  • Lighting
  • Desk
  • Carpet
  • Break room appliances

Why You Should Use Asset Management Software

Asset management is a crucial task where a small mistake can cause huge problems for your business operations. And, when an asset management plan involves facility management and asset tracking of a large company across different geographical locations, you can never rely upon spreadsheets or any other manual facility management procedure.

Spreadsheets are not as efficient as you cannot manage multiple departments and facilities together. Therefore, you need advanced cloud-based asset tracking software that’ll allow you to manage all your business assets easily and efficiently.

Why Choose QuickFMS?

QuickFMS is an advanced cloud-based asset tracking software that features innovative asset tracking tools that’ll help you know what you have and where, as well as what it costs your organization to lease or own it.

To know how QuickFMS can help your organization’s asset tracking plan and how it can help run your facilities more efficiently, schedule a personalized and FREE DEMO.

Asset Management Software - Request a Free Demo

5 Major Benefits of a Cloud Based Facility Management Software

Being a business owner, you’ve got a lot of things including your facilities, assets, people, and other internal and external resources to keep on track. Managing all these for a smooth running of your business is not an easy task, especially when you’re trying to do it all from spreadsheets, CAD printouts, or a complicated software system.

Managing space and its people requires a solution that can coordinate all these things and you’ve got to do it on time and budget. Cloud-based facility management software is a web-integrated approach towards allowing you to effectively organize, structure and run all elements of your business and infrastructure through cloud networking for maximum efficiency and performance, all at one place.

If you want to pre-confirm about the popularity of cloud-based programs before reading this blog any further, IDG’s Enterprise Cloud Computing Survey 2016 says that by 2018, the typical IT department will have only 40% of their apps and platforms residing in on-premise systems.

Here are the 5 benefits that a cloud-based facility management software has to offer for your business or organization

  1. No Installation Required:

    One foremost benefit of cloud-based software is that it requires no infrastructure and no installation. What you actually do is renting the software rather than buying it. This reduces your capital expenditure or start-up costs, in case you’re starting out new.

    By renting, you also save your valuable time and effort that you would have spent otherwise in getting it installed, checked, and allocated to its users. This especially benefits a small or medium enterprise which can start functioning right away without any wait or worry.

  2. Reduces IT Handling Cost:

    Cloud-based software are maintained and supported by the specialists who built it. They take care of server maintenance and security updates. Also, it frees your IT department from the setup process which, in case if it were there, could take months to bring things in line. It also reduces your company overhead cost by saving you from deploying a full army of IT professionals for its maintenance.

    One other aspect is that you always own the most upgraded version of the software with the latest features without any disruption or additional cost. This also helps you to quickly determine the major benefits of the software for your organization.

  3. Remote Access:

    Cloud-based facility management software provides a centralized database that can be accessed from any location, via any device (through a web browser), and at any time. This way, it better serves the needs of an increasingly dynamic and mobile workforce.

    All you need to have is a desktop or laptop powered by an internet connection, and you’ll need to remember your login credentials which you’ll use to log in securely to your account through a web browser. The use of the latest HTML5 technology lets you access the data even from a tablet or a smartphone browser.

  4. Secures Your Data from Loss:

    One of the biggest fears for anyone is the safety of the company data. When your data is saved in the cloud, you don’t have to worry about their theft or loss because of unexpected disaster events like fire, building collapse (due to earthquake), etc.

    Unlike an on-premise based facility management software, which requires manual efforts to check, download, and install system updates, cloud-based facility management software are regularly updated with latest security updates that make it increasingly hard for hackers to get into it.

  5. Makes Your Manager More Efficient:

    Your facility manager can take great benefits from the shared and collaborative management approach of a cloud-based facility management software. From placing a task to checking the collaborative team effort, and guiding all the way to get the work done on time, cloud-based facility management program offers all the help to your facility manager.

All these benefits of a cloud-based facility management software converge upon to provide the two most important benefits to your organization: first, increased productivity, and second, a significant cut to your company’s cost thereby increasing your ROI.

So, don’t miss out on the opportunities that a cloud-based facility management software has to offer to your organization. For more information on this, contact us at

Space and Workplace Management Software

Also Read: A Complete Guide on Space and Workplace Management for Facilities Managers

The Future of Facilities Management Software: Trends & Market Outlook

According to a report published by, the global facility management market is expected to grow to $59.3 billion by the year 2023. Influenced by changing facility management trends and a Compound Annual Growth Rate (CAGR) of 11.4%, it will be one of the fastest growing industries in the world.

The Future of Facility Management

Whether it is Robotics, Artificial Intelligence (AI) or Analytic support, technology has its own benefits to offer to every business industry. Every single day, there is a new addition to technology, that further simplifies business operations, optimizes resources and ensures enhanced productivity. The same goes with facility management as well.

The future of facility management software cannot be imagined without technology. Several facility management software trends are going to transform the industry like never before, all together enhancing our facility management practices.

Enhanced User Experience

The future facility management trends will emphasize more on personalized user experience for the facility managers. Enhanced user experience with the software will ensure a smoother and productive workflow for all the facility management initiatives.

Data Integration

Future-ready business enterprises will ditch the traditional approach towards facility management, which requires too much of documentation and manpower involvement at every facility location. All data will be integrated with a secured central server, after which it can be accessed across several geographical locations at once.

Flexible & Secured Collaboration

A flexible and secured collaborative platform will allow business organizations to accommodate a growing workforce in its facility and simplify space allotment, change or transfer across different geographical locations with ease.

Smarter Working

Technology is getting smarter every day. And with this, the use of smart computing devices and the Internet of Things (IoT) will continue to grow. The facility management software trends will get smarter and allow the managers to ensure a productive, energy-efficient and comfortable workplace for a supportive employee experience.

Data-Driven Decision Making

Facility management software connected with smart technologies will allow business organizations to bring-in perfection in their decision-making processes. The decisions will be more refined as they’ll pass through in-depth analytic data that matters to the business workflow management.

Artificial Intelligence & Robots

The use of Artificial Intelligence (AI) and robots will have a major impact on facility management trends in the future. Starting from business automation, increased employee efficiency, reduced safety risks to data collection, these technologies have multiple advantages to offer.

Space and Workplace Management Software

QuickFMS is a cloud-based facility management software that leverages the latest technology to simplify your facility management practices. It integrates with your existing ERP, HR or CRM system, empowering facility managers to take quick facility management and allocation decisions. To know how QuickFMS can help your facility, schedule your free and personalized demo with us.

Related Read:

Role of Facility Management Software in Your Business
6 Features of Facility Management Software to Ease a Manager’s Task

A Complete Guide on Space and Workplace Management for Facilities Managers

Today, office space planning, control and supervision have become an essential part of day-to-day business management practice. Here is a complete facility management plan guide for facility managers.

Being a perfect facility manager is not an easy task in today’s competitive business world, where your company or organization is trying to reduce its investments and utilize its existing resources at its best. Whether it is office space planning, or infrastructure control, supervision and management, one needs to maintain accuracy at each level for efficient space and workplace management.

In such situations, an advanced space management solution is a perfect savior for facility managers, which takes care of each and every aspect of space and facility management. To calm all your worries, here we bring a complete guide on space and workplace management for facilities managers.

Everything You Should Know about Space and Workplace Management

What is Space Management?

Space management can be defined as a practice where an organization manages its physical space inventory, which includes tracking, control, supervision and utilization planning of the space available. It must be noted that office space planning is an essential aspect of space management, which further ensures that an organization is using its office space at its best.

Whether it is a business enterprise, retail chain, industrial factory, financial institution, an education hub, or even a government facility, every organization relies upon its physical space to support its core functioning and smooth workflow. Knowing the importance of space management, they manage their space one way or another, sometimes efficiently and sometimes ending up in a mess. Technology comes as a savior for such practices. Expert facility managers always rely upon an advanced space management software solution for managing their organization’s infrastructure space.

Also Read: Space Management Checklist to Maximize Workplace Productivity

What are the four components of space management planning?

The four crucial components of space management planning are:

  1. Insight Data

  2. The first component of space management is the availability of insight data about space management, planning and utilization. It includes insights into space costs, usage and other capital investments into space utilization.

  3. Real-time Records

  4. The second component focuses on the availability of real-time space data and records for quick move management and efficient tracking of space utilization in an organization.

  5. Space Utilization and Optimization

  6. This is one of the most crucial aspects of space management planning. Ensuring an efficient space utilization is only possible with a solid space optimization plan.

  7. Reducing Costs

  8. This is a basic need of any space management plan. Reducing capital investment on expanding space availability and focusing more on optimizing the current space inventory is the basic component of a space management plan.

Also Read: 6 Features of Facility Management Software to Ease a Manager’s Task

What are the three basic elements of space management?

The three basic elements of efficient space management are:

  1. Strategic Planning

  2. It is a well-known fact that space and workflow management is an important part of your business planning and strategy, as both of these are closely interlinked. Business organizations need an efficient system to track their physical space inventory as a part of resource planning. Space management gives them an in-depth insight into when their existing facilities can support their workflow, and when they need to expand. Space management supports your business’ strategic future planning.

  3. Resource Optimization

  4. Any business organization’s workflow plan is incomplete without an effective resource optimization plan. Any available resource must be optimized for its best utilization to ensure that the organization gets the best output of its investments. This is a basic element of a space management plan. Any guide to facility management will focus on an efficient resource optimization plan.

  5. Workflow Automation

  6. Workflow automation is the need of the hour! Managing space and workplace is a tedious task, which further engages manual resources. A well-planned space and workplace management strategy will automate various day-to-day processes, which require time and resource engagement. A space management solution will help you automate your space and workplace management practices.

Also Read: 5 Major Benefits of a Cloud Based Facility Management Software

What are the steps of facility planning?

  1. Assess your needs
  2. Have a strategic plan
  3. Know your funds
  4. Acquire
  5. Design
  6. Execute

What is the purpose of facility management?

The main purpose of facility management is to ensure smooth, safe and efficient functioning of the work environment by integrating people, objects, process and technologies. The word ‘facility’ encompasses the physical working space and everything around it, including people, objects and resources. It is the facility manager who is responsible for office space planning and workplace management for the smooth functioning of the business organization.

Also Read: Facility Management Software: Top Benefits and Uses

Choosing the Right Space Management Solution

Space and Workplace Management Software

As a facility manager, you must ensure choosing the right space management solution for your organization. QuickFMS is one such advanced cloud-based facility management software that allows you to manage your organization’s physical space inventory with ease. It is a software module which can be integrated with any ERP, HR or CRM system and allows you to track space utilization in real-time, empowering you to take quick space movement and allocation decisions. For more information, schedule a free, personalized demo with us.

Space Management Checklist to Maximize Workplace Productivity

Efficient space management can help to promote interactions between departments, attract top talent, improve productivity and reduce costs. As a facilities manager, it is important to set up your office space plan to address the growing needs of the company as you hire new staff.

Below are four strategies for maximizing workplace productivity through efficient space management.

1. Flexible Office Spaces

When accommodating new employees, consider using flexible facilities. For example, you can rent rooms or desks on a daily, weekly or monthly basis in a co-working space or a shared office structure.

Flexible office spaces are great short-term and temporary solutions for companies experiencing rapid growth. You can move into these spaces relatively quickly and without having to commit to multi-year leases or purchasing a new property.

2. Employee Performance Guided Seating

Use performance reviews to determine where employees will sit. According to research, seating highly productive employees next to the less productive ones helps to improve the overall employee performance in the firm. Studies have shown that highly-motivated employees have a spillover effect on those around them.

Regularly review employee performance to determine the top performers who can motivate those that are less productive.

3. Implement a Modern Office Plan

Check that your office environment satisfies modern workforce requirements. Anonymous rows and cubicles are out while open floor plans are in, and for a good reason. Modern open office plans are more welcoming, brighter, and do not have an institutional feel.

Be creative with your office design. Use appealing materials like sleekly-designed industrial metal and warm wood in the office. Make sure there is adequate lighting and whenever possible, install large windows to take advantage of natural light.

4. Consider Technology and Equipment Requirements

Additional staff can stretch the existing office resources. Therefore, make sure you budget effectively for every new employee. Factor in your budget additional equipment like phones, keyboards, and computers for the new hires.

Assess communal accessories such as copiers and printers to ensure that they will be able to handle the anticipated increase in workload from the new employees.

Make sure your office space meets the needs of your growing business. You might feel that expanding space is the best way of tackling growth. However, there are many ways you can use space strategically to maximize the available resources and improve productivity. Consider all your available options before moving to a larger office.

Implement an office space management solution with QuickFMS to automate the entire workflow of your space utilization process in real-time. Schedule your free demo today.

Space and Workplace Management Software

Get More Insights Over Here!

5 Reasons Why You Need Space Management Software

It is difficult to find the right balance of human resources, structured routines, spreadsheet data utilization, and long-term and short-term planning. Fortunately, there are some great office space management tools available in the market, which are specially designed to ease the myriad processes for enhancing the overall productivity of your company.

5 Key Benefits of Space Management Software or Solutions

  1. Foresight: Using space management software, you can monitor the trends of your space usage, and make adjustments that would benefit the overall process and its efficiency. It will also help you plan for mid and long-term growth. You are able to plan now for space that fits your future requirements and be much more prepared for what’s ahead.
  2. Cost Efficiency: Space management software also helps reduce costs associated with excess space, thereby allowing you to find more productive uses for the new balance, such as essential equipment repairs, adding personnel, or redesigning the existing space to be more effective. Changing the way your space operates can also be a big advantage for your employees and customers.
  3. Real-Time Requirements: Many software vendors now offer mobile applications, which enable you to monitor space usage on a real-time basis, from any mobile device. This enhances communication between space occupants and management. For instance, if meeting space is needed at the last minute, the users, sitting from a remote location, can find out what’s available, schedule the meeting, invite attendees and the reserve equipment needed for the meeting while ensuring everything is handled smoothly.
  4. Proper Numeric Records: Space Management software is pretty adept at number-crunching and giving back accurate data. The time-tested spreadsheets and manual data collection systems are giving way to all-in-one programs, which can calculate multiple factors and variables with ease, in any imaginable scenario.
  5. Minimum Chances of Mistakes: The room for error is greatly reduced and the process is made easier and quicker, which will help you focus more on your core business concerns.

Make Office Space Management Easier with QuickFMS

Benefits of Space Management Software, You’ll Get with QuickFMS:
  • Cloud-based facilities management software for businesses
  • Integrate All Departments Across the Organization
  • Long Term, Strategic End-to-End Solution for FM
  • Increase Occupancy Ratios Leading to Massive Savings
Space and Workplace Management Software

These are just a few of the features that our space management software provides. For more information, schedule your free, personalized demo with us.

Related Read

A Complete Guide on Space and Workplace Management for Facilities Managers
6 Significant Benefits of Implementing an Office Automation System

Does Seating Buddy Employees Together Decrease or Increase Productivity

In an office environment, where the employees sit has much to do with how satisfied and productive they will be.

According to a Cornerstone OnDemand and Harvard Business School combined research, seating the right types of workers—the complementary pairs—together is a cost-effective way to inject energy and efficiency into a workday.

In this post, we’ll learn how seating proximity has an important role to play in employee productivity. Along with discussing another essential employee productivity quotient, as you go through the entire article.

How it Matters Where Your Employees Sit?

Your office space and the workplace environment is an all-inclusive ecosystem, where each of the inhabitants (the staff members and you) function most effectively and efficiently when they’re at the right place and proximity. At least, that’s what we could infer from the Cornerstone OnDemand and Harvard’s combined research.

The researchers analyzed the data from more than 2000 workers at a large tech company with offices located at several locations across the US and UK for a period of two years. The right employee seating arrangement with proper proximity, they write, “has been shown to generate up to 15% in organizational performance. For an organization of 2000 workers, strategic seating planning could add an estimated $1 million per annum to profit.”

Determining the Perfect Pairing

The study looked into three types of workers: 1) Productive, who have high productivity but low quality, 2) Generalists, with average productivity and quality, and 3) Quality workers, who are less productive but are high quality.

It found that the best pairings are symbiotic relationships where people with opposite strengths are placed together so that the traits and skills of a person with high quality and/or productivity can ‘spillover’ to help a person with lower productivity and/or quality. See the infographic here.

As much as the combined productivity improves by seating certain people nearby, it is negatively affected when toxic workers are seated around. According to the study, seating toxic employees nearby increases the probability of one of them getting terminated by 27%.

Office Space As a Productivity Quotient

Apart from the seating proximity, the design and style of the entire office space also influence the overall employee productivity. Software Advice spoke with three office planning experts about the type of office space that can cater to the working style and needs of different types of employees. For example, the extroverts, who prefer an open office plan, and the introverts, who want a closed office setup for more privacy.

The team at Software Advice concluded that facilities manager and company executives should determine a ratio of private and open spaces, as well as ancillary areas—such as bathrooms, conference rooms, huddle rooms, etc.—that enable the type of work required for each type of department and its employees.

Here is an example of the office plan designed to meet the needs of various types of employees:

3 Mixed Floor Plan for Sitting Arrangement

According to Software Advice, this type of seating arrangement should help you achieve these productivity goals:

  • Improve collaboration among department by breaking down barriers
  • Increase productivity by giving certain employees more private workspaces
  • Facilitate and encourage more remote work

To conclude, seating budding employees together is as important as it is to give your employees an office environment with the right ratio of private and open workspaces. Just by creating the right ecosystem, you can boost the overall productivity and performance of your employees.

Make Office Space Management Easier with QuickFMS

QuickFMS’s space management software module lets you easily track space utilization from requisition to blocking, and scheduling to allocation. You can allocate space by project, department or vertical, and monitor live space utilization using access card data. Furthermore, you also get access to floor layout drawings with details of who sits where, which you can use to achieve better seating distribution and to eliminate duplicate allocation.

Space and Workplace Management Software

These are just a few of the features that our space management software provides. For more information, schedule your free, personalized demo with us.