Category: Facility Management

5 Ways Mobile Solutions Can Elevate Facilities Management

A facility manager is loaded with many daily responsibilities while complying with strict regulatory standards, maintaining assets and infrastructure, looking after leasing, operations, and other essential facilities management services.

With the increasing pressure and fewer resources, the facility manager is always under pressure to accomplish everything with perfection. At the same time, the facility manager has to keep a tab on employees, their productivity, and the facility management workflow.

When relying on manual paper forms and documents instead of a digital process, facilities management and communication becomes a tedious task. It not only wastes a lot of time and paper, but it also disrupts the efficiency of facility managers and their work. This is where mobile solutions evolve as savior for facility managers.

Here, we elaborate five ways in which mobile solutions can elevate facilities management.

  1. Accurate Daily Job Reports

    With custom made mobile solutions and software support, one can ensure an improvised accuracy of daily job reports and other metrics. Mobile solutions can empower facility managers to generate accurate reports in no time, and save their time spent on sorting and going through a paper-based workflow.

    This eradicates the chances of error and also helps other employees to focus on core business activities.

  2. Accurate Business Intelligence

    It is a well-known fact that any information collected through mobile solutions is accurate, and your business can rely upon it without giving it a second thought. It provides real-time insights into the business through which you can take on-the-spot business decisions.

    The data collected, analytical reports and insights can be easily searched, extracted, and analyzed when needed.

  3. On-time Maintenance

    Quick, easy, and effective communication will fasten up the complete facilities maintenance cycle, and the maintenance work will complete sooner than expected.

    Communicating on a digital platform provided by mobile solution will fasten the request and solution process, making it a straightforward process, where earlier paper slows the maintenance work and delays the response time.

  4. Ensure 100% Compliance

    Through mobile solutions, your business data is correctly captured, recorded, and managed, and further makes data sharing and accessibility an easier process.

    Mobile solutions bring distinct advantages to facility management service, which ensures compliance targets are met every time by everyone. This empowers the facility manager to maintain 100% compliance with all the set standards.

  5. Maximize Asset Lifespan

    Thanks to mobile solutions, your facility can emphasize on predictive maintenance works rather than a routine preventive maintenance plan.

    Moving to one such predictive models will allow you to expand the asset lifespan by solving the potential problems before the equipment fails, further maximizing asset uptime and its lifespan.

When looking for the right mobility solution for your organization, check ease of use, integration, implementation, and information accessibility.

Facilities management software  

5 Important Facility Management Metrics You Should Be Tracking

As a facility manager, you must be aware of the importance of tracking facility management metrics at your workplace. These metrics provide in-depth data that reflects the performance of key assets in your organization. They also help you track the number of employees present in your facility at any given time.

Tracking facility management metrics also help you understand whether your existing facility has enough space to accommodate the expanding needs, or you need to look for expansion possibilities.

Here are 5 important facility management metrics you should be tracking:

  1. Workplace Design

    The latest trend favors a more open office environment rather than cubicles, private office, and the traditional workplace layout. You need an analytical data to develop a robust workplace strategy to ensure enhanced work efficiency, boosted productivity, and better employee experience.

    By tracking this facility management metric, you can have a positive environment in your workplace that supports employee productivity and happiness.

  2. Space Utilization

    A report suggests that the global average utilization rate of office space is 63%, where only 13% of all respondents said that their employees actually utilized the workplace for more than 80% of the time.

    You must be tracking the space utilization rate to know how your employees are actually using the space and how it differs from what you think.

  3. Occupancy

    Tracking the occupancy metric doesn’t only help you know how many employees are working in your workplace at any given time, but it’ll also help you forecast the future space needs.

    A proactively monitored occupancy metric will assist you in making smart decisions about your facility.

  4. Mobility

    Flexible work arrangements such as office hoteling, activity-based working, and hot-desking are getting into the trend. It is becoming a common practice as business organizations are getting flexible with remote working.

    With mobility program becoming a feasible option these days, you need to track this facility management metric for an efficient run.

  5. Cost Per Unit/Asset

    Knowing how much you are spending on maintaining and managing each unit or asset is a must. It’ll help you know how much money, time, and resources you have invested in your facility so that you can know the cost per unit.

    With this data, you can conclude whether you need to rework on workplace layout and space utilization, or your workplace needs an update or a complete revamp to match with your business expectations and workflow needs.

With efficient tracking of facility management metrics, you can learn the essentials to improve the operations and ensure seamless business operations.

Space and Workplace Management Software  

5 Ways How Data-Driven Facility Management Can Drive Success

According to an IBM study, we create 2.5 quintillion bytes of data every day. With so much data right at your fingertips, utilizing and analyzing this data is essential for making crucial business decisions. Data-driven facility management offers unmatched support to facility managers empowering them to easily identify the areas where the resources are being wasted, or space is being underutilized. If your company has yet to adopt a data-driven facility management approach, you must be unaware of the fact that right facility management software can tremendously benefit your decision-making process and other areas.

Here are 5 ways how data-driven facility management can drive success for your business:

  1. Eliminate Guesswork With advanced facility management software, you don’t have to rely on guesswork. Evidence-based data-insights and analytics help you optimize day-to-day operations. Whether you are framing a floor plan or allocating company assets, you won’t be making any decisions blindly as you’ll have better data visibility.
  3. Generate Insightful Reports Facilities management data analytics and reporting provide a number of benefits to your facility management process and help you better understand your facility operations. With advanced and quick tools, one can easily generate useful reports to keep track of day-to-day operations, company assets, real-time inventory/stock, which will further assist you to allocate assets and reduce company expenditure simultaneously.
  5. Ensure Safety, Compliance, and Accountability Integrated facility management software can help you manage your space and assets efficiently to keep your business running smoothly. From ensuring safety to complying with government regulations for workplace management and operation to basic safety, facility management software will help you everywhere. Data-driven facility management also helps you easily track the changes to facility management plans and who has approved what. It helps you track the accountability of all.
  7. Cloud-Based Collaboration Advanced facility management software stores all its data on a secured cloud-server, which can be accessed from any part of the world with valid credentials, based on admin/user roles and accessibility rights. This means that your employees sitting in different geographical locations, even in different time zones, can easily collaborate to view, edit, add, share, or exchange meaningful data and insights.
  9. Easy Integration with Existing Systems Advanced facility management software can be easily integrated with your existing business solutions and software, pooling all your important business data and presenting them in the best possible manner. This helps you make better facility management data analysis and take business decisions without hampering your operations and compromising on revenue.

Data-driven facilities management helps you increase operational effectiveness, control costs, minimize risks, improve accountability, and ensure compliance.

  Facility Management Software  

What to Look for in Contract Management Software – A Complete Guide

Managing contracts is one of the critical and challenging tasks for businesses that use contracts. They know that contracts play a crucial role in their daily operations and help in deciding the scope and future of the business. However, most of the times, the responsibility of contract management lies with a single employee, which often turns out to be one of the biggest mistakes. A small mistake can cause your business to miss any important contractual deadline, agree to terms that conflict with your business goals or preexisting contracts, and even mistakenly breach a contract. This is why contract management is essential.

What Is Contract Management Software?

Your business needs to deal with hundreds and thousands of contracts which require an attentive approach. And as discussed above, any business enterprise can never afford even a slight mistake in the contract management process. For example, if any of the stakeholders involved in a contract would be left out while drafting the contract, it may later cause a conflict. This is where contract management software comes as a savior. Advanced contract management software features a number of tools which allow your business to store and organizes contracts, recall any important contractual deadlines, set reminders, and it also provides easy access to different contracts to identify key clauses of the contracts. In technical terms, contract management software is a bundled program or a series of related programs that store and manage all your contracts and other legal agreements in the most efficient way. It aims to streamline all your administrative tasks and reduce all your worries related to contract management.

Why Use Contract Management Software

Advanced contract management software can affect various aspects of your business workflow – from improved communication, workplace productivity to better spend management. If implemented right, contract management can help you with in-depth insights into contract data, collaboration abilities, cost and time savings, and a better decision-making ability which involves lowest risks, so that you can easily attain your business goals.

Key Benefits of Contract Management Software

  • Simplify the overall contract management process
  • Store all your confidential contracts on a secure cloud server which can be accessed only by authorized users
  • Stop missing contract negotiation opportunities
  • Identify revenue opportunities and manage to spend more effectively
  • Ensure that you never miss any important contractual deadline
  • Streamline the signing process with electronic signatures
  • It makes it easier for sales departments to balance multiple priorities
Your business can leverage these features for an effective and error-free contract management process.

Important Factors to Consider While Choosing Contract Management Software

As a business owner, you must be aware of the fact that contracts are the foundation of every business relationship, whether internally with the employees or externally with clients and other parties. It defines all the responsibilities which your business needs to handle and is legally obligated to fulfill. It is important to select the best contract management solution for your business needs. Some of the essential factors you need to take into consideration when choosing the right contract management software:
  • Ease of use and rapid deployment
  • Integration with existing software solutions and IT infrastructure
  • Support for all types of contracts and legal agreements
  • Simplified and secured contract storage support
  • Effective contract organization
  • Contract management tools for easy and quick contract generation, signatures, and approval
  • Automated notifications and alerts for important contract dates, so that your business can send invoices, make payments, and send out other requests without any delay
  • Real-time alerts for important contractual deadlines
  • Efficient search tools within the software
  • Flexibility to grow with time and expanding business needs
There are a number of contract management software solutions available. However, it is important to look at the essential factors before getting the right contract management software for your business.

Why Use QuickFMS for Contract Management

contract management software-request a demo QuickFMS Contract Management Module helps in automating the complete contract life cycle that gives you full control over your contracts. It’s a cloud-based contract management solution that can be easily customized according to your business requirements. Get a free demo and see how it helps in organizing and managing your contracts.

The Future of Facilities Management Software: Trends & Market Outlook

According to a report published by, the global facility management market is expected to grow to $59.3 billion by the year 2023. Influenced by changing facility management trends and a Compound Annual Growth Rate (CAGR) of 11.4%, it will be one of the fastest growing industries in the world.

The Future of Facility Management

Whether it is Robotics, Artificial Intelligence (AI) or Analytic support, technology has its own benefits to offer to every business industry. Every single day, there is a new addition to technology, that further simplifies business operations, optimizes resources and ensures enhanced productivity. The same goes with facility management as well.

The future of facility management software cannot be imagined without technology. Several facility management software trends are going to transform the industry like never before, all together enhancing our facility management practices.

Enhanced User Experience

The future facility management trends will emphasize more on personalized user experience for the facility managers. Enhanced user experience with the software will ensure a smoother and productive workflow for all the facility management initiatives.

Data Integration

Future-ready business enterprises will ditch the traditional approach towards facility management, which requires too much of documentation and manpower involvement at every facility location. All data will be integrated with a secured central server, after which it can be accessed across several geographical locations at once.

Flexible & Secured Collaboration

A flexible and secured collaborative platform will allow business organizations to accommodate a growing workforce in its facility and simplify space allotment, change or transfer across different geographical locations with ease.

Smarter Working

Technology is getting smarter every day. And with this, the use of smart computing devices and the Internet of Things (IoT) will continue to grow. The facility management software trends will get smarter and allow the managers to ensure a productive, energy-efficient and comfortable workplace for a supportive employee experience.

Data-Driven Decision Making

Facility management software connected with smart technologies will allow business organizations to bring-in perfection in their decision-making processes. The decisions will be more refined as they’ll pass through in-depth analytic data that matters to the business workflow management.

Artificial Intelligence & Robots

The use of Artificial Intelligence (AI) and robots will have a major impact on facility management trends in the future. Starting from business automation, increased employee efficiency, reduced safety risks to data collection, these technologies have multiple advantages to offer.

Space and Workplace Management Software

QuickFMS is a cloud-based facility management software that leverages the latest technology to simplify your facility management practices. It integrates with your existing ERP, HR or CRM system, empowering facility managers to take quick facility management and allocation decisions. To know how QuickFMS can help your facility, schedule your free and personalized demo with us.

Related Read:

Role of Facility Management Software in Your Business
6 Features of Facility Management Software to Ease a Manager’s Task

Everything You Need to Know About This Facilities Management Software

QuickFMS is a cloud-based platform that enables you to manage multiple properties spread across the globe. It helps in optimizing seat utilization resulting in huge cost savings, allows you a better control over all physical assets and maintenance, helps your employees in tracking their service requests and shared facility bookings, etc.

QuickFMS ensures total infrastructure control in any organization at a price which has the potential to disrupt the CAFM industry worldwide. It is for companies with less than 1000 employees who need no customization or a dedicated license. Customer pays the only monthly subscription.

Advantages of Online Facilities Management Software

Advantages of a SaaS model of licensing:

  • Customer need not invest in the SW License
  • Customer need not invest in HW, OS & DB SW License
  • No additional AMC charges
  • SW will be hosted on a secured server farm

To help you better understand about our software, we have compiled a list of questions that our customers frequently ask:

Can we use QuickFMS if we have more than 1000 employees?

A customized pricing will be given to your company based on area under management as well as the exact number of employees.

Does the number of employees refer to users or agents? Kindly clarify.

Our base slab is for 1000 employees and all of them will get the login access.

Why is there a big price difference between the perpetual license and the SaaS model?

Our pricing models are in sync with global pricing strategies of enterprise software products.

Can the product get integrated with ERPs?

Yes, we have different kinds of the integration process. Depending on the requirement and technical feasibility, we will use that, like SFTP, FTP, APIs, FLAT FILE, DB to DB, etc.

Do you have APIs to connect with large ERPs?

Yes, we have, depending on the requirement, we will tweak the APIs accordingly.

What are the MIS reports that are available?

As of now, we are offering 6 different modules specific MIS reports with 100+ preformatted reports with Pie Chart/Bar Chart capabilities. Module-specific reports help the user/admin to view the information in a single click and can be exported to excel and other formats.

We are an IS0 27K certified company and when we host our data on the cloud, we expect our service provider to be ISO 27K certified. If not, what data theft/misuse precautions will be taken to convince us on data security? Our SaaS product is currently hosted by our Hosting Partner AWS who has got all relevant certifications like ISO/IEC 27001:2005, ISO 22301:2012 etc. Recently it was tested on the Azure platform of Microsoft and we have become their Silver Partner. So eventually in the coming quarters, we will be moving to Azure platform and they have the highest level of required certifications and security policies.

What is the ROI of using QuickFMS?

We have seen from other implementation that if the customer is going for the SaaS model of licensing, the ROI is from the 1st month itself. And, if they go for the enterprise license, then also the ROI is less than 6 months.

Is 24/7 support available?

Our platform is very stable and easy to use, for premium customers we do offer phone and email support 24/7. If a specific requirement is there, dedicated resources either offsite or at client location can also be deployed.

Do you offer Enterprise version as well?

Our SaaS offering is called QuickFMS while the Enterprise Version with an onsite license is offered as A-Mantra. For Government and related entities, we recommend QuickFMS because the license is given free of cost and the customer only has to bear a maintenance cost related to the initial creation of the data sets and subsequently to keep it updated. This model ensures the Total Cost of Ownership (TCO) is low and the Return on Investment (ROI) practically accrues from the first quarter itself.

If there are any specific data security policies followed by the customer organization we study those and ensure compliance with them. However, if Enterprise deployment is sought and budget is not a constraint for purchasing a license, then we are perfectly comfortable offering that model too. In such instances, the payment model can be tweaked to waive the license fee but the hosting charges and monthly maintenance costs would be higher than in the SaaS version.

Can we do customization in SaaS model as per customer requests?

SaaS pitches have started very recently, so we will have to keep this option open. However, our strategy is to evaluate each request and decide whether it can be incorporated into the core product based on our understanding of the market and customer needs. Unless we decide to incorporate, the SaaS model will not offer customization other than some reports. Those who need customization will have to opt for the Enterprise software option.

Is this S/W accessed from Android phones or only selected views?

It is compatible with HTML5 and can be accessed by Android devices. Recently, we launched helpdesk app and other modules are in the pipeline.

Can the product handle different time zones and currencies?

Yes, the user can choose the time zone option in the profile page and set it as per their need. And, depending on the time zone chosen, the relevant currency will be considered in the product.

Why would a company leave their current system and move to your application?

Don’t envisage companies who have an existing system and are happy with it to consider a move. Right now most potential customers we are speaking to, including Billion dollar companies, don’t even have a solution which was very surprising. Those who have it but need a change due to challenges being faced are talking to us.

Why should we choose QuickFMS?

At the individual module level, for example, Maintenance, there are players who have very comprehensive solutions. Their customers are telling us they pay a lot of money and 90% of the features are not used at all. Our simple-to-use solution will take care of the important requirements and that’s our pitch to our customers.

Some larger companies offer multiple modules. We understand from customers that they are not very comfortable with larger implementation cycles as well as the pricing model being offered currently, we intend to offer something innovative and get our market share.

Also Read: A Complete Guide on Space and Workplace Management for Facilities Managers

Want to learn more about QuickFMS and its module? Visit our website.

Space and Workplace Management Software

Facility Management Software: Top Benefits and Uses

Facility managers can use facility management software to track, plan and manage the operations of their facilities. The systems allow the managers to be more efficient in carrying out various administrative functions such as ensuring the building is properly inspected, maintained and repaired.

Depending on where they are used, facility management systems can provide important information about the properties being managed. For example, you can get information regarding:

  • Specific tenants in your properties
  • Staff in charge of maintaining the property
  • Furniture available in your properties (beds, TVs, phones, etc.)
  • Equipment connections (communications, air conditioning, electrical, etc.)

Modern FMS use information technology (IT) based systems in the built environment to help managers ensure their organizations’ facilities are fully utilized at the lowest possible cost. Moreover, the systems support operational and strategic plant management.

Advanced FMS systems have intuitive user interfaces and are powered by multiple technologies including, Building Information Models (BIM), CAD systems, object-oriented database systems, among others. Most of the software programs have inbuilt capabilities such as analysis and scheduling. The software applications can be programmed to collect data from a variety of sources.

For example, data can be input manually by managers or automatically relayed through an intranet. The data gathered can be analyzed, retrieved or stored from a single data store to provide real-time information on the performance and state of a facility at any time.

Features of Facility Management Software

Cloud facility management programs have intelligent interfaces, advanced automated management functionalities and are compatible with various external applications. The most common features of facility management software include:

a) Data Management Tools. Facility management systems reuse existing data and can analyze and output external data into useful information. The software applications have intuitive interfaces that make it easy for users to input, edit or analyze data.

b) Interactive Graphics. Some FMS systems have interactive modules that allow managers to carry out basic drafting and modification of facility plans, layouts, and other visual documents. Some systems can be integrated with industry standard CAD engines to use standard CAD file formats.

c) Interactive Databases. In facilities management, data is everything. FMS programs are powered by fully developed relational databases that are designed to handle various requirements of managers.

Benefits of Facility Management Software Systems

Below are some benefits of using facility management software in your organization:

Managing Services and Contractors
You can use facility management software to keep track of different authorized traffic within your facility. For example, you can monitor and schedule building maintenance services performed by a third party. You can also manage a large number of contractors that may be involved in your company’s core operations.

Managing the traffic in your facility is critical to the security of your company’s sensitive data that may be hosted in machines inside the building.

Regulatory Compliance
Regardless of the industry that you are in, your facility has to comply with specific national or international standards. Regulatory bodies usually carry out random inspections and periodic audits to find out whether buildings are compliant with regulatory requirements.

Maintenance software systems can make it easy for your facility to be regulatory compliant. The programs can also help to reduce the amount of preparation and paperwork required before an audit. Through the software, you can generate reports that detail the maintenance carried out on the facility or vital machinery.

Fleet Management
You can also use facility management software to keep track of trucks, corporate fleets or other vehicles coming in and going out of your premises. The software can be helpful in planning the flow of traffic inside your facility. For example, some of the programs have modules that allow you to mark areas that require exclusive access, restricted bays inside the facility and so on.

Property Management
Another application of FMS is in property management of facilities. On a daily level, the software can help with tasks such as scheduling conferences as well as booking rooms. The software will also come handy in situations when the company will need to use particular areas of the building over a particular period.

In the long term, the system can be used to manage rentals and leases. Managers can use FMS to keep abreast of the contractual responsibilities of tenants.

Maintenance features are available in nearly all facility management software. The features allow you to easily schedule and complete maintenance tasks for assets within the building. Some systems are specially developed for maintenance of equipment and systems.

A computerized management maintenance system (CMMS) is similar to facility management software. However, the main difference between the two systems is that the latter takes maintenance into account. With an FMS system, you have more robust and comprehensive management support.

Workspace Management
Most FMS systems have a range of workspace management tools that make it easy for the people working in your company. The tools can be used for allocating equipment, positioning individual workers, moving items around a workflow, among others.

Reduce Overtime
Another reason why you should be using facility management software is to reduce downtimes and ensure optimal operations. The software allows you to track past, ongoing and upcoming maintenance services, thereby reducing the needs for emergency maintenance. You can also schedule maintenance to ensure the contractors work more effectively and efficiently.

Using a facility management software helps to improve the efficiency of your organization’s operations and lowers cost. The cost savings of using the software can be quite significant. However, you need to choose an FMS with the right functionality to get a positive ROI on your investment. Get an FMS recommended by an experienced vendor who will be there to support your organization as it scales and its maintenance operations evolve.

Space and Workplace Management Software
Also Read: A Complete Guide on Space and Workplace Management for Facilities Managers

5 Inherent Skills That Make Women Perfect Facility Managers

A woman tends to be naturally expert at skills such as problem solving, networking, and at handling different tasks simultaneously, and effortlessly. The fact that women are better than men at being emotionally intelligent is what makes them uniquely qualified for facilities management.

Women have always been born managers as they keep doing all their in-home tasks without even compromising on their out-home jobs. And the age of technology has only come as a boon to them. It has enabled them to take on all these in-home and out-home jobs simultaneously and by virtually being omnipresent at both places all the time.

In companies, both big and small, women are now acquiring higher positions and leading them successfully in attaining more heights. Their soft skills are proving them to be better than their male counterparts in managing different departments and even the most complex affairs. Facility management software is helping them in being more efficient than ever in handling all the problems that arise in the facilities management.

Listed below are 5 skills that women possess generally better than men, and their utility in facility management:

  1. Networking Expert:
  2. Women are great networking professionals. They know it inherently how to create and expand their network. Employees also turn to women bosses with more assurance that their issues will be addressed. Unlike men, women stick together and protect one another. The connections they effortlessly make can be of great use to them as well as to the company.

    Utility in facility management: Making connections is like establishing a chain of potential problem solvers for you. Every workplace faces many issues related to space & infrastructure management, and people & organization management. A facility manager with these connections will not let you wait for the problem to be resolved. Networking skills help in making every task smooth, though tasks like supervising the staffs, and dealing with the complaints from management, vendors, and the inspectors will benefit the most from these skills.

  3. Relationship Specialist:
  4. Women do not require to learn how to make relationships. It comes naturally to them. Cultivating genuine, meaningful, and purposeful relationships is what they specialize in. They never quit on making healthy and long-lasting relationships. They thrive at creating and sustaining momentum for both themselves and others. This helps them in having a deep understanding of the limits and abilities of their colleagues and staffs.

    Utility in FM: Relationship expert facility managers will be very effective at managing your company’s property leasing and rental agreements. The tasks may include tracking the terms of the agreements, monitor lease lock-in periods and rent-free periods, managing landlord contacts and dealing with them on payments, etc. Needless to mention the importance of relationship building for accomplishing these tasks optimally.

  5. Problem Solver:
  6. Men and women differ in their problem solving skills. Men are less communicative and tries to dominate the problem solving process to use it as a chance to demonstrate their knowledge and skills, while women focuses more on the process of solving a problem. During the process, women often rely on taking help of those close to them, discussing their situation in detail, and forming a team to address the issues collectively.

    Utility in FM: Any facility manager is now able to organize their task right on their palm through online facility management software. These software have made a facility manager’s job easy, but you shouldn’t forget that computers can only organize your tasks and not physically do it. For that, you’ll need manpower and teamwork plays the best role here. Women facility managers tend to discuss the issues and problems in detail with their staffs and want them to get involved in the whole process. This teamwork makes the job easier for everyone.

  7. Opportunity Expert:
  8. Men usually loathe women for their opportunity grabbing skills. However, seeing opportunity in everyone and everything, and giving life to their own ideas and inspiring others to do the same is what makes women more practical and precise with their objectives and goals. Also, they don’t get their egos in the way and thus never get distracted.

    Utility in FM: In facility management, the leader has to work with a wide range of data. An expert facility manager tries to find the opportunities for the company by assimilating them and looking for patterns, linkages, and relationships for having a clear path to future. Facility management software are a huge help here with their wide range of functioning with data.

  9. Emotionally Intelligent:
  10. Being emotionally intelligent at workplace is about being able to take critical feedback, refraining from blame games, giving relevant opinions that are valuable to the company or the entire team, and keep encouraging oneself and people around you for achieving a better working environment. Many researches conducted around the world prove that a woman’s brain is wired in a way that makes them more emotionally intelligent and aware.

    Utility in FM: Facility managers communicate with each and every level of an organization such as their management team, workforce, third-party vendors, and the maintenance crew. An emotionally intelligent person with effective self management skills as well as strong social skills balance these communications and make the most out of it. Woman facility managers are found to be more apt with these skills, and great at handling and delegating tasks.

      IT enabled facility management software are helping facility managers in administering the overall functioning of the company seamlessly and like never before. They provide with highly efficient modules that let the managers better plan, allocate, and monitor their tasks. And women facility managers, who are innately experts at these skills are taking great advantage of the facility management software modules to better manage each and every facility related affairs of the company.

Top 10 New Year’s Resolutions for Every Business Facility

With only a few days remaining to enter the New Year, it’s time to look back at the past, and most importantly towards the coming year. And it’s also the time to make New Year resolutions, which are fun to make but extremely difficult to maintain. Every New Year, millions of people across the globe make New Year resolutions, but only a few percentage of them actually maintain the resolutions.

Making a New Year resolution is one the best ways to stay focused and follow a strict path towards an improvement or positive change, which you want to see in yourself.

New Year Resolutions for Business Facility

As a business owner, it’s your responsibility to make and maintain New Year resolutions, which aim towards improving day-to-day operations, boost productivity and increase profits.

Here are top 10 New Year’s resolutions for every business facility:
  1. Sustainable Development

    In the New Year, you might have business expansion planning in terms of infrastructure development and market presence. For every new construction project, make sure you are not harming the natural environment. If you need to clean up green fields or natural plants, make sure you plant new ones to ensure that sustainability is being followed at every step.
  2. Business Reporting

    Reporting is one of the most important and crucial components for any business facility. Accurate and accessible reports are very helpful for business facilities, when it is about making operational budgets. It is advisable to invest on an advanced web-based facility management software, which allows business facilities to generate quick business reports whenever needed and save quality time and efforts.
  3. Adoption of New Technology

    In the current era of technology excellence, we witness various new IT innovations and technology updates on a regular basis. Your business facility should make a resolution to stay updated with the latest business automation software solutions and IT infrastructure. This will empower your organization to remain strong in the business competition and stay ahead of time.
  4. Employee Safety

    Your employees are the one of the most precious business assets, whom you rely upon for various day-to-day business operations. Remember, it’s your employees who have the responsibility to ensure a smooth transition in the day-to-day business workflow. It is your responsibility to ensure that your business facility is equipped with all adequate safety features. Make a New Year resolution to make your business facility a safer place to work.
  5. Skill Development

    As your organization’s current workforce moves closer to their retirement age, you will be needing a new team to join your business facility. The demand for new facility maintenance team will be much higher than the job market can actually supply. Also, it is very hard to find perfection in the new employees, which the experience ones had. Your business facility must make a New Year resolution to review and revise the existing training programs and incorporate new technology and skills, which are currently tending in the market.
  6. Mobility

    For ensuring a smooth day-to-day business workflow, you must work on improving the mobility of your maintenance staff. This should be your next New Year resolution for your business facility. Reporting delays and unchecked repair jobs lead to less efficient operations. Implementing an advanced Cloud-based facility management software can help you in this direction.
  7. Move Toward Automation

    You can automate daily tasks that take most of your time and energy. Any repetitive work in your business can be automated which offers great benefits in terms of productivity and profit. Invest in the latest technology that helps you move towards automation. Use of cloud-based facility management software will help you organize and structure your business and will ensure maximum efficiency and performance.
  8. Make New Marketing Strategies

    You can make and test various marketing strategies to check what works and what doesn’t. Launch campaigns to target those customers who haven’t purchased your product recently. Test different versions of customer newsletter to see what type of content generates more leads. You can even launch social media campaign or a podcast. After testing various strategies, you will come to know what attracts your customers the most.
  9. Understand Your Business Finances

    Even if the accountant is handling your business finance, take out some time to understand the financial aspects of your business. Sit down with your accountant and learn about the cash flow statement or balance sheet. This will help you know how your business has performed over the last years and what can be done to improve the finances and increase the overall profit in the next year.
  10. Spend Time with Your People

    Do you spend time with your employees, customers or vendors? Meet them face-to-face to listen to their problems and see what’s working and what’s not. This will help you know a lot about your business. Try to understand their needs and make the necessary changes accordingly. This will also help you make strong relationships with your people who contribute a lot in the growth of your business.
Follow these New Year’s resolutions strictly to make your business more successful in the coming year.

Facility Management Software: Secret Key to Startup Success

One of the best ways to get an edge as a startup company is using facility management software. It determines how to most effectively lay out an office, divide space for various projects, assign space to different groups, and keep track of maintenances. A major advantage of such infrastructure is that much of the IT is taken care of for you. Here are other reasons this type of software can provide a foundation for a successful Startup.

Why Facility Management Software?

Facility management software provides a complete suite of tools for running a business. Not only does it allow you to manage a business from one centralized location, it allows you to divide your business into different modules. It additionally provides automation tools so that you can focus on the most important aspects of your business.

facility Management Software

Why Move To “The Cloud”?

It’s possible to run your business in the cloud using the SaaS model and a friendly user interface. The main three reasons businesses like this cloud platform is:-
  • It doesn’t need any effort on your part to maintain or manage it.
  • It’s effectively infinite in size, so you don’t need to worry about it running out of capacity.
  • You can access cloud-based applications and services from anywhere — all you need is a device with an Internet connection.
It’s also an easy setup that allows a business to migrate to the cloud within 24 hours. The cloud helps cut costs and accelerate productivity. It’s a secure solution that frees a lot of your budget spent on security maintenance and other IT services. You are more likely to have zero downtime with a safe cloud solution than by using on-site servers. FMs using SaaS model can rest assured knowing that if a failure does strike, their information won’t be sabotaged and can easily be accessed for immediate responses, even if on-site hardware is crashed.

The ROI of Cloud Migration

Cloud based FMS cuts out the high cost of hardware. You simply pay as you go and enjoy a subscription-based model that’s kind to your cash flow. Moving your business to the cloud provides the best opportunities for return on investment, by up to 25 percent. By streamlining your operations with customized solutions, you will be able to speed up workflows and create a more productive work environment. Once you develop better efficiency at managing employees and allocating workloads, your overall business can potentially increase its profit margins. The software is very helpful in providing you with plenty of data about your business, so that you can analyze areas where it can be more efficient.
“According to the 2016 State of the Cloud report: this year’s growth for businesses planning to embrace to a cloud setting are trending upward with 29 percent of all SMBs by 2017 and by 51 percent by 2020.”

Statoistics for companies running entirely in the cloud