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7 Benefits of Facility Maintenance Software for Your Business

Benefits of Facility Maintenance Software

Facility maintenance software helps you manage the facilities of your business more effectively and efficiently. It helps you optimally utilize assets, reduce space, save on maintenance costs and increase the efficiency of your business. It provides a variety of automation tools that help you manage your day-to-day business activities effectively, giving you time to focus on important aspects for the growth of your business.

Here are 7 benefits of facility maintenance software for your business:

1. Asset Tracking and Management

It’s difficult to keep track of business assets manually through spreadsheets. If you can’t properly analyze the data, there will be more chances for error and you will have limited capabilities. Facility maintenance software allows for more efficient tracking and management of your business assets and gives real-time data for proper analysis so you can manage your business investments effectively.

2. Efficient Facility Management

Company assets run longer and more efficiently when they are maintained regularly with the help of facility maintenance management software. It prevents equipment downtime and increases your business productivity. This gives a greater return on investment. Facility maintenance software helps in automating tedious operating tasks, so you can spend more time on strategic business decisions and help your business grow.

3. Easily Customizable

Every business has different needs and requires different processes. Facility maintenance software can be easily customized according to different business requirements. You can include only those features that your business needs. You can choose the tools that your business requires and you don’t have to pay for other features you don’t require at all.

4. Space Optimization

An engaging workplace that meets a different set of needs is the key to improved productivity. Facility maintenance management software helps you maximize your office space and keeps it engaging. It offers insight into how your workplace is currently allocated and what can be done for proper utilization of the office space. This helps in making the most of your office space.

5. Mobility

You can’t deny the necessity of mobility in today’s workplace. Facility maintenance software helps you manage your business activities from a distant location. You can coordinate with your team or control your business even when you are out of office. You can access the software from a remote location and from multiple devices such as through desktops, laptops and tablets.

6. Cost-Effective

Though facility maintenance management software requires a huge initial investment, it is cost-effective in the long run and gives greater ROI. The benefits that it offers far exceed the initial cost and investment. It is cheaper than hiring a team to manage your facilities. You can select the software that matches the size and budget of your business.

7. Improved Productivity and Efficiency

Inefficient processes and equipment result in lost business hours and productivity. Facility maintenance software brings overall efficiency and transparency into business processes, saves time, reduces costs and adds more value through proper usage and maintenance of equipment and investment. Increasing productivity and efficiency is essential for the growth of your business.


Space and Workplace Management Software

If you are looking for the right facility maintenance software for your business, it’s important to analyze which works best according to your business needs and gives you more effective results for your business growth. QuickFMS is cloud-based facility management software that helps you organize and manage all elements of your business effectively.

Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.

6 Maintenance Cost Reduction Strategies You Must Follow

Reducing operational and maintenance costs has always been a major concern for business enterprises and organizations around the globe. No matter how small or big an enterprise is, increasing operational and maintenance costs is always a major business challenge to be dealt with.

Cost Reducing Maintenance Management Strategies

Maintenance costs can quickly affect your income reports if not taken care at the first step. So if your business facility is facing a tough time with increasing maintenance and repair costs, you need to work on an effective strategy that starts from the base.

QuickFMS shares 6 maintenance cost reduction strategies you must follow:

# 1 Learn How to Care The first and foremost step that you should take is, teach and train your employees, workers and staff on how to operate and handle various machines and technical equipment, being used at your business facility. It is always advisable to organize a quick training session for the employees after installing any new hardware component or technical equipment in the organization.

# 2 Understand The Need of Optimization Learn how to properly optimize the utilization of various machines and technical equipments installed at your business facility. Using any equipment more than the advised capacity can reduce its lifecycle, and the need for maintenance arises at shorter intervals. Don’t put extra burden on any machine or hardware component, else it would get out of order and would need costly repairs.

# 3 Regular Maintenance Every machine and technical equipment needs proper care and maintenance at regular intervals. Hence, it is advisable to not miss the maintenance schedule for any machine or equipment. Also, you must leave the maintenance and repair works with the professionals, as they are the ones who you are trained for carrying out the maintenance jobs.

# 4 Buy Extended Warranties/Insurance While buying any new machine or hardware component, you should always ask for extended warranty schemes or insurance plans, which would allow you to save huge on maintenance and repair costs. However, you must analyze and find out which machine or hardware component actually needs to be insured. Buying an extended warranty package is again a better option for heavy and costly machinery, as their spare parts are extremely expensive.

# 5 Identify Potential Threats Tell your employees, staff and non-maintenance personnel to keep their senses open, and identify all potential threats to your IT infrastructure or hardware components. For example, an unusual sound from a machine could just be a beginning of a big failure or breakdown. Identifying the potential threats and repairing them at the initial level would allow you to save huge on hefty repair costs, which you have to bear later.

# 6 Leverage Technology Last but not the least; you must leverage technology to reduce maintenance costs significantly. Make sure that your business facility is using the right tools and software for your needs. Investing in a facility management software is always a right step, as it would empower your business facilities to efficiently manage the maintenance tasks without interrupting the day-to-day business workflow.

Amit Prasad

Amit Prasad is the founder and managing director of SatNav Technologies and has business interests in a wide range of IT products. SatNav Technologies is an IT products company focusing on cloud based map data products and a pioneer in GPS, FMS & LBS Technologies. The product suite includes SatTracx in-the-field location based solutions and A-mantra in-the-office facilities management solutions. QuickFMS from a-mantra is a cloud based facility management system which enhances organization’s efficiency.