Why Ergonomics Matters in the Modern Digital Workplace


By Amit Prasad on January 8, 2020

We all are aware of the idea and concept of ergonomics in the workplace, as it isn’t new. However, it is also true that it has evolved as our working strategy and workplace needs have changed. And, when we talk about ergonomics in the modern digital workplace, it is different than the traditional workplace ergonomics, which was based on older approaches.

What Is Ergonomics?

Ergonomics is defined as the science of designing a workplace in such a way that it easily fits the capabilities and limitations of the working population. Whether it is space allocation or office furniture design, it is a well-known fact that a sound understanding of ergonomics increases efficiency and productivity and reduces discomfort. It also reduces the risk of work-related injuries, further ensuring an ergonomically-friendly workplace.

Ergonomics for the Modern Workplace

Innovative technologies have transformed the modern workplace. Nowadays, it is easy for employees to work from anywhere. Further, with a modern agile work environment with tablets and laptops, employees have the mobility to move around the office space. As a result, a new approach to ergonomics is required in the workplace.

An active ergonomics is built around three key concepts:

  1. Anthropometrics

    This is basically a classic ergonomics that deals with how an employee engages with its immediate environment – including their hand position, sitting posture, and eye position in relation to a computer or laptop.

  2. Ambient

    This deals with the overall environmental condition of the workplace, which includes lighting, air quality, temperature, and noise level.

  3. Movement

    This refers to how an employee moves around the workplace as well as how they move within their individual workplace.

An active ergonomics is capable of addressing how the entire workplace supports the health and safety of the employees. Not only this, but it also promotes a legible workplace where the employees can easily locate the space they need and use it effectively. It allows new employees and visitors to find their way around the workplace with ease.

Benefits of Ergonomics in the Workplace

  • Ergonomics reduces costs by systematically reducing the risk factors.

  • A well-planned ergonomic solution improves productivity by making the workstations more efficient.

  • Ergonomics improves quality work by eliminating all those factors that can lead to frustrated and fatigued workers who can’t do their best work.

  • Ergonomics improves employee engagement as they won’t face any inconvenience, fatigue, or discomfort during their workday.

  • Ergonomics improves safety and health at your workplace that’ll lead to better performance.

How to Improve Ergonomics in the Workplace

  • Provide ergonomic equipment such as adaptable monitors, external keyboards, mouse, and height-adjustable sit-stand desks at your workforce.

  • If possible, have your workplace in the areas that are away from high-noise and high-traffic areas.

  • Ensure a properly controlled temperature and airflow.

  • Get dual-source lighting solutions installed to reduce glare and eye strain.

  • Use advanced workplace management software for better control and detailed information about ergonomics in the workplace.

Workplace Management Software for Office Ergonomics

In today’s modern and digitally-equipped workplace facilities, it is advisable to use workplace management software that can help you design an active ergonomics for your workplace. One such software solution can easily integrate with your existing infrastructure, and being on the cloud it ensures that you don’t need additional investments on expanding IT infrastructure. Being safe and secured, advanced workplace management software can help your organization ensure a seamless, safe, and secure working environment.

QuickFMS is a cloud-based workplace management software that helps you improve ergonomics in the modern digital workplace. Contact us to Schedule a Free Demo Today!

Ergonomics in the Workplace