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Latest Space Management Trends in the US Offices

Innovations have the ability to lead any successful business strategy, where creativity, smart initiatives, and cutting-edge practices boost employee productivity and business growth. New technologies and innovations are being implemented in office spaces around the globe, which further leads to new workplace design opportunities and space management experimentation.   With plenty of business competition and disruption on the horizon, your business cannot afford to lose the latest space management trends. Here are a few space management trends being followed in the US offices:

Implementation of Co-Working Areas

An important space management trend favors the implementation of co-working areas, private workrooms, and other workplace functional areas that relieve the existing pressure of open space. Business enterprises prefer a co-work wing or workstation area with similar activities or processes, rather than an open space management plan. This ensures that your employees performing similar activities can collaborate or communicate with each other when needed, without disturbing others. This space management layout plan works efficiently for all business teams with an approach towards smoothening day-to-day business activities and workflow management.

Natural Elements Are in Demand

Biophilic design is growing as the latest office design trend in the US. Businesses prefer adding more natural elements in their office design. Using more and more natural elements like sounds of running water, natural ventilation, wooden texture furniture, or use of a natural fiber texture is being preferred. Adding greenery with plants and colors of nature like sky hues result in nature-influenced office design. These small but brilliant office design trends can give you an environment-friendly and energetic work environment.

Enhanced Flexibility

Interestingly, the latest space management trend focuses more on increased employee expectations of work flexibility and enhanced mobility. The latest office space management plans support an ecosystem where both in-house and partly-remote employees or resources can work together. Meeting these latest space management trends offer unmatched flexibility to your employees, which motivates them to work with dedication, even when they work from home or anywhere else. Implementing the latest and innovative mobility tools ensure that remote work is seamless for your employees.

Adoption of Innovative Technologies

Your business enterprise cannot miss the latest and innovative technology trends that rule the world. Whether it is the power of cloud computing, Augmented Reality, Virtual Reality or the Internet of Things, innovative technologies have their mark everywhere in transforming the way we manage businesses, even your space management plans. Implementing cloud-based facility management software in offices is becoming a popular trend. The latest facility management software based on the cloud has immense possibilities to revamp your space management practices.

Why Use QuickFMS for Space Management

Space and Shift Management Software by QuickFMS QuickFMS Space utilization and Workplace management module, provides you with tools you need to utilize the space available to you. Also, our space management software features an advanced ‘Shift Management Module’.  Get a free demo and see how it helps in optimizing your shift scheduling, planning, and management.

Everything You Need to Know About This Facilities Management Software

QuickFMS is a cloud-based platform that enables you to manage multiple properties spread across the globe. It helps in optimizing seat utilization resulting in huge cost savings, allows you a better control over all physical assets and maintenance, helps your employees in tracking their service requests and shared facility bookings, etc.

QuickFMS ensures total infrastructure control in any organization at a price which has the potential to disrupt the CAFM industry worldwide. It is for companies with less than 1000 employees who need no customization or a dedicated license. Customer pays the only monthly subscription.

Advantages of Online Facilities Management Software

Advantages of a SaaS model of licensing:

  • Customer need not invest in the SW License
  • Customer need not invest in HW, OS & DB SW License
  • No additional AMC charges
  • SW will be hosted on a secured server farm

To help you better understand about our software, we have compiled a list of questions that our customers frequently ask:

Can we use QuickFMS if we have more than 1000 employees?

A customized pricing will be given to your company based on area under management as well as the exact number of employees.

Does the number of employees refer to users or agents? Kindly clarify.

Our base slab is for 1000 employees and all of them will get the login access.

Why is there a big price difference between the perpetual license and the SaaS model?

Our pricing models are in sync with global pricing strategies of enterprise software products.

Can the product get integrated with ERPs?

Yes, we have different kinds of the integration process. Depending on the requirement and technical feasibility, we will use that, like SFTP, FTP, APIs, FLAT FILE, DB to DB, etc.

Do you have APIs to connect with large ERPs?

Yes, we have, depending on the requirement, we will tweak the APIs accordingly.

What are the MIS reports that are available?

As of now, we are offering 6 different modules specific MIS reports with 100+ preformatted reports with Pie Chart/Bar Chart capabilities. Module-specific reports help the user/admin to view the information in a single click and can be exported to excel and other formats.

We are an IS0 27K certified company and when we host our data on the cloud, we expect our service provider to be ISO 27K certified. If not, what data theft/misuse precautions will be taken to convince us on data security? Our SaaS product is currently hosted by our Hosting Partner AWS who has got all relevant certifications like ISO/IEC 27001:2005, ISO 22301:2012 etc. Recently it was tested on the Azure platform of Microsoft and we have become their Silver Partner. So eventually in the coming quarters, we will be moving to Azure platform and they have the highest level of required certifications and security policies.

What is the ROI of using QuickFMS?

We have seen from other implementation that if the customer is going for the SaaS model of licensing, the ROI is from the 1st month itself. And, if they go for the enterprise license, then also the ROI is less than 6 months.

Is 24/7 support available?

Our platform is very stable and easy to use, for premium customers we do offer phone and email support 24/7. If a specific requirement is there, dedicated resources either offsite or at client location can also be deployed.

Do you offer Enterprise version as well?

Our SaaS offering is called QuickFMS while the Enterprise Version with an onsite license is offered as A-Mantra. For Government and related entities, we recommend QuickFMS because the license is given free of cost and the customer only has to bear a maintenance cost related to the initial creation of the data sets and subsequently to keep it updated. This model ensures the Total Cost of Ownership (TCO) is low and the Return on Investment (ROI) practically accrues from the first quarter itself.

If there are any specific data security policies followed by the customer organization we study those and ensure compliance with them. However, if Enterprise deployment is sought and budget is not a constraint for purchasing a license, then we are perfectly comfortable offering that model too. In such instances, the payment model can be tweaked to waive the license fee but the hosting charges and monthly maintenance costs would be higher than in the SaaS version.

Can we do customization in SaaS model as per customer requests?

SaaS pitches have started very recently, so we will have to keep this option open. However, our strategy is to evaluate each request and decide whether it can be incorporated into the core product based on our understanding of the market and customer needs. Unless we decide to incorporate, the SaaS model will not offer customization other than some reports. Those who need customization will have to opt for the Enterprise software option.

Is this S/W accessed from Android phones or only selected views?

It is compatible with HTML5 and can be accessed by Android devices. Recently, we launched helpdesk app and other modules are in the pipeline.

Can the product handle different time zones and currencies?

Yes, the user can choose the time zone option in the profile page and set it as per their need. And, depending on the time zone chosen, the relevant currency will be considered in the product.

Why would a company leave their current system and move to your application?

Don’t envisage companies who have an existing system and are happy with it to consider a move. Right now most potential customers we are speaking to, including Billion dollar companies, don’t even have a solution which was very surprising. Those who have it but need a change due to challenges being faced are talking to us.

Why should we choose QuickFMS?

At the individual module level, for example, Maintenance, there are players who have very comprehensive solutions. Their customers are telling us they pay a lot of money and 90% of the features are not used at all. Our simple-to-use solution will take care of the important requirements and that’s our pitch to our customers.

Some larger companies offer multiple modules. We understand from customers that they are not very comfortable with larger implementation cycles as well as the pricing model being offered currently, we intend to offer something innovative and get our market share.

Also Read: A Complete Guide on Space and Workplace Management for Facilities Managers

Want to learn more about QuickFMS and its module? Visit our website.


Space and Workplace Management Software

5 Inherent Skills That Make Women Perfect Facility Managers

A woman tends to be naturally expert at skills such as problem solving, networking, and at handling different tasks simultaneously, and effortlessly. The fact that women are better than men at being emotionally intelligent is what makes them uniquely qualified for facilities management.

Women have always been born managers as they keep doing all their in-home tasks without even compromising on their out-home jobs. And the age of technology has only come as a boon to them. It has enabled them to take on all these in-home and out-home jobs simultaneously and by virtually being omnipresent at both places all the time.

In companies, both big and small, women are now acquiring higher positions and leading them successfully in attaining more heights. Their soft skills are proving them to be better than their male counterparts in managing different departments and even the most complex affairs. Facility management software is helping them in being more efficient than ever in handling all the problems that arise in the facilities management.

Listed below are 5 skills that women possess generally better than men, and their utility in facility management:

  1. Networking Expert:
  2. Women are great networking professionals. They know it inherently how to create and expand their network. Employees also turn to women bosses with more assurance that their issues will be addressed. Unlike men, women stick together and protect one another. The connections they effortlessly make can be of great use to them as well as to the company.

    Utility in facility management: Making connections is like establishing a chain of potential problem solvers for you. Every workplace faces many issues related to space & infrastructure management, and people & organization management. A facility manager with these connections will not let you wait for the problem to be resolved. Networking skills help in making every task smooth, though tasks like supervising the staffs, and dealing with the complaints from management, vendors, and the inspectors will benefit the most from these skills.

  3. Relationship Specialist:
  4. Women do not require to learn how to make relationships. It comes naturally to them. Cultivating genuine, meaningful, and purposeful relationships is what they specialize in. They never quit on making healthy and long-lasting relationships. They thrive at creating and sustaining momentum for both themselves and others. This helps them in having a deep understanding of the limits and abilities of their colleagues and staffs.

    Utility in FM: Relationship expert facility managers will be very effective at managing your company’s property leasing and rental agreements. The tasks may include tracking the terms of the agreements, monitor lease lock-in periods and rent-free periods, managing landlord contacts and dealing with them on payments, etc. Needless to mention the importance of relationship building for accomplishing these tasks optimally.

  5. Problem Solver:
  6. Men and women differ in their problem solving skills. Men are less communicative and tries to dominate the problem solving process to use it as a chance to demonstrate their knowledge and skills, while women focuses more on the process of solving a problem. During the process, women often rely on taking help of those close to them, discussing their situation in detail, and forming a team to address the issues collectively.

    Utility in FM: Any facility manager is now able to organize their task right on their palm through online facility management software. These software have made a facility manager’s job easy, but you shouldn’t forget that computers can only organize your tasks and not physically do it. For that, you’ll need manpower and teamwork plays the best role here. Women facility managers tend to discuss the issues and problems in detail with their staffs and want them to get involved in the whole process. This teamwork makes the job easier for everyone.

  7. Opportunity Expert:
  8. Men usually loathe women for their opportunity grabbing skills. However, seeing opportunity in everyone and everything, and giving life to their own ideas and inspiring others to do the same is what makes women more practical and precise with their objectives and goals. Also, they don’t get their egos in the way and thus never get distracted.

    Utility in FM: In facility management, the leader has to work with a wide range of data. An expert facility manager tries to find the opportunities for the company by assimilating them and looking for patterns, linkages, and relationships for having a clear path to future. Facility management software are a huge help here with their wide range of functioning with data.

  9. Emotionally Intelligent:
  10. Being emotionally intelligent at workplace is about being able to take critical feedback, refraining from blame games, giving relevant opinions that are valuable to the company or the entire team, and keep encouraging oneself and people around you for achieving a better working environment. Many researches conducted around the world prove that a woman’s brain is wired in a way that makes them more emotionally intelligent and aware.

    Utility in FM: Facility managers communicate with each and every level of an organization such as their management team, workforce, third-party vendors, and the maintenance crew. An emotionally intelligent person with effective self management skills as well as strong social skills balance these communications and make the most out of it. Woman facility managers are found to be more apt with these skills, and great at handling and delegating tasks.

      IT enabled facility management software are helping facility managers in administering the overall functioning of the company seamlessly and like never before. They provide with highly efficient modules that let the managers better plan, allocate, and monitor their tasks. And women facility managers, who are innately experts at these skills are taking great advantage of the facility management software modules to better manage each and every facility related affairs of the company.

3 Revolutionary Small Business Trends in America

The trend of small business in America started in the 17th century, when most of the colonists used to be small farmers. Competition was very low, most of the work was done manually, and there was lack of ambition among the entrepreneurs. The definition of small business has dramatically changed since then.

america-business-trends

According to the statistics given out by Forbes in 2013, there are over 28 million small businesses in the US and the number has only been increasing since then. Below are the top three trends that’ll promisingly take these numbers to the new heights.

  1. Jobs Act Title III
  2. One of the greatest challenges small businesses face is fund raising. Title III of Jobs Act, has created a federal exemption under the securities law so that the smaller companies can make use of internet to raise capital money. “For the first time, ordinary Americans will be able to go online and invest in entrepreneurs that they believe in,” President Barack Obama had said when he signed the bill three years ago.

  3. Pay-Per-Click Marketing
  4. In the era of conventional advertising, it was tough for the local businesses to determine if their ads are reaching the right audience. Pay per click marketing has emerged as a magic stick for these businesses. You pay only when someone clicks on your ad. PPC makes it possible for the businesses to display their ads only when the chances of conversions are high. It has made advertising simple, effective and affordable for startups.

  5. Cloud Based Facility Management
  6. The biggest hurdle in the expansion of small firms is management of infrastructure and space. Emergence of cloud based facility management software brought a sigh of relief to the small business owners in the US. It allows the organizations to automate the entire process so that they can focus on their core business activities. Artificial intelligence also eliminates the chances of careless mistakes and saves a lot of time.

Need an easy-to-use facility management tool? Be sure to sign up for a demo with us! We offer cloud-based facility management at a very reasonable price.

All You Need to Know About Facility Management Software


“Facility management is a profession that encompasses multiple disciplines to ensure functionality of the built environment by integrating people, place, process and technology.”IFMA (International Facility Management Association)

Facility management software enables management executive to simplify the business with a variety of services including:

  • Security Services
  • Property Services
  • Cleaning Services
  • Catering Services
  • Support Services
  • Maintenance Services
  • Administrative Services

Explore more info about cloud based facility management software functional areas and their responsibilities from below: