Space Management Software

Making Your Physical Spaces Work Harder


A Few of Our Clients

Here are a few companies that are experiencing greater productivity and collaboration with QuickFMS space management software.

Office Space Management Software

Track and Allocate Available Space to Ensure Optimum Utilization and Improved Workflow

What is Office Space Management?

Office space management involves the management of a company’s available space either through automated software or with Excel sheets and other manual methods. The ultimate aim of the utilization technique is to optimize the workplace while cutting down on the related repair and maintenance.

Why is Space Utilization Software Needed to Optimize Office Space?

Space management software offers you the transparency to effectively manage your organization. It helps you gain a clear insight into your assets, track space utilization, and manage rented spaces. The optimization tools included in this software helps facility managers to make the most of their available space by monitoring it on a real-time basis and optimizing the same for maximum returns.

A space management system enables you to:

  • Get an accurate picture of how much space is required to accommodate all of your employees daily
  • Understand the change in spacing requirement over time (such as during flexible working hours) and rent out unused space for additional income
  • Calculate the exact number of permanent seats that can be converted to ‘hot desks’
  • Know the area required to hold meetings and conferences by observing the actual area used during such events on a real-time basis
  • Consolidate large departments into smaller units to prevent underutilization of existing space


Key Features of the Best Space Management Software

  • Secure and cloud-based system that can be accessed from any place, at any time
  • Track available space and allocate it by project, department, or vertical
  • Integrate this solution with the existing system for maximum results
  • Schedule available seat in shifts
  • Achieve better seating distribution and eliminate duplicate allocation
  • Effectively manage shared and dedicated spaces as per predefined ratios
  • Track live utilization (including requisition, blocking, scheduling, and allocation) using access card data
  • Create intuitive dashboards to visualize and analyze the current usage
  • Improve workflow processes with real-time online access and print provisions at critical stages for creating records
  • Keep a record of all drawing files of your premises in CAD format
  • Generate occupancy reports by floor, location, or city
  • Get detailed MIS reports & occupancy reports by floors, location, or city

space management software

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Benefits of Coworking Space Management Software

The primary objective of the space allocation software is to provide insights and make appropriate changes to your existing workplace based on real-time tracking and periodic evaluation of the same.

Some of the major benefits of using office space hoteling software are:

  • Seamlessly integrate with any ERP, CRM, or HR system currently in place
  • Monitor real-time utilization and identify trends to ensure better allocation
  • Improve communication and employee satisfaction with greater transparency in workflow processes
  • Plan moves, ensure timely reservations and easy navigation from anywhere and at any time

Space Hoteling Software with Advanced Shift Management Capabilities

Our advanced Shift Management Module enables you to schedule your shifts and plan and manage them optimally. Our Shift Master Tool allows you to create multiple shifts and allocate seats across these shifts.

Our Shift Management Module helps you to:

  • Assign the same seat to different employees in different shift
  • Assign employees to vacant seats
  • Allocate seats across multiple shifts with the help of real-time allocation maps
  • Create shift-wise allocation reports

Office Space Allocation Post COVID-19

While the pandemic-induced social distancing rules have greatly affected the workplace arrangements, QuickFMS has come up with the upgraded version of the space allocation software, i.e., Hot Desking Software. The tool can help you manage your workspace optimally in line with the COVID-19 safety guidelines. For instance, with the help of real-time reports, you can easily identify and limit the number of employees present in any specific department or location at any given time.

Our hot desk booking software offers the following features for better seat allocation both during and post-pandemic:

  • Book your seats before you arrive
  • Enjoy greater flexibility with automatic identification of unused desks
  • Analyze floor layouts for seat booking /shift planning and maintain social distancing
  • Track and book available seats through your Android or iOS mobile device
  • Use automated tracking and optimization tools to lower your operating costs

Why Choose QuickFMS for Your Office Space Utilization?

At QuickFMS, we offer customized, cloud-based solutions to manage different aspects of your organization. Our space management software allows you to effectively allocate and track space utilization, thus improving workflow processes, ensuring maximum efficiency and performance. We empower facility managers by providing sensible solutions that allow optimum workplace utilization, enhanced employee productivity, and reduced operating costs, all in one place.

Interested in learning how QuickFMS can help you? Try our office hoteling software free demo today.

Client Testimonial

“The experience was positive and there was not much problem using the software.
It’s relatively simple to use which allows users to learn quickly, technical support is not required and it’s convenient.”
– Tamoya B. on Capterra

The Best Facilities Management Software in a Row

Our Cloud-based Facilities Management Software has a proven track record of enhancing workplace efficiency while cutting down on operating costs and admin time, resulting in greater ROI. With several accolades won over the years, we have empowered facility managers across the globe with our long-term, end-to-end, best-in-class workplace management solutions.